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Error proof external sharing

Error proof external sharing

DB1022
New member | Level 2

A company needs the ability to have an internal shared drive AND an external shared drive.  This structure has been used by companies for decades.  Dropbox seems to not have the flexibility to enable this type of structure.  Here is the structure my company needs....and I'm sure thousands of other companies would benefit from this.

 

(1) As admin, I want my company's internal folders/subfolders/files to NOT enable external sharing with people outside of my company or that are not registered "team members" of the internal company folders.

 

(2) However, every employee needs the ability to share folders/files externally, but NOT directly from the INTERNAL company folders described in (1) above.  To ensure an employee does not accidentally share a file/folder, AND/OR to avoid a situation in which many employees share an internal folder and one of those employees shares the subfolder exteranally, but other team members don't realize that and continue adding files to the subfolder, there MUST be a dedicated separate EXTERNAL SHARING FOLDER that is assigned to each individual employee.  

 

To share a file to an external 3rd party, the employee would move or copy the file from the INTERNAL folder to that employee's EXTERNAL SHARING FOLDER.  Such actions eliminate any possibility of accidentally sharing data to external people.

 

SOLUTION:   Add a characteristic, called "external sharing", that can be tagged to ONLY root team folders.  When that characterstic is turned ON, it overrides the global "sharing off" feature in CONTENT/SETTING, which turns sharing on in all subfolders of that TEAM FOLDER.  The recipient of the shared folder can only look down the chain, not up.  This enables the default status for all company folders to disable external sharing, unless the EXTERNAL SHARING FOLDER characterstic is turned on in that specific TEAM FOLDER.

 

When David shares a folder with a 3rd party, he can also add his team members to that folder so they are aware of it being shared, and the team can continue to use the internal folder and add to it, or update files as necessary.

 

This seems like an easy fix, and is HIGHLY VALUABLE.  I'm quite surprised this doesn't exist.  Has someone found a work around?

 

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