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Why does every shared folder take up space on each account & on our devices?

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Why does every shared folder take up space on each account & on our devices?

New member | Level 2

We are 5 person in a project team. Person no 1 creates a Dropbox and he upload files to his dropbox resulting in
a storage of 2 Gb in the cloud and a mirror in his laptop of 2Gb.

Now he invites the other 4 person to share his files. 

Will the result be that each person will have 2 Gb in the cloud and another 2 Gb in each laptops. That is in total 5x2 gb = 10 Gb in the cloud and locally 5x2 Gb = 10 Gb. All together 20 Gb out of 2 original files.

Or am I wrong?? 

1 Accepted Solution

Accepted Solutions
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Re: Dropbox structure

Dropboxer
Hey there (@Mally), you’re right in your assumption, as a 2 GB account can't sync more than 2 GB, including the space taken up by shared folders. Because every member of a shared folder can add and modify the files in the share, this consequently takes up space in each member's account. 
 
If you’d like to avoid that, you could share a link to any folder 🔗 that resides on your account, which will merely let the recipients view or download a one-way, read-only copy. In case they need to contribute in a project or in any way send you files in return, you could send them a File Request.  (Note: I’ve also created a walkthrough on how you could go about with that here.)
 
If you’d like to collaborate on a shared folder & it’s been putting you (or your colleagues) above your allotted quota, I'd recommend following these simple steps to get some extra space on your account.
 
From there, please bear in mind that you can utilize our Selective Sync feature to save some space on your desktop, as it will let you select only the folders you want to be synced locally on this specific device, whereas all your content is safely stored on your account online. (Tip: You may also have a look at this resource here, where Jay explains matters in a bit more detail.)
 
Hopefully my post answers your questions & please do let me know my advice works for you or in case you need further assistance in any way. Have a lovely rest of your Friday & I’m sending you my warmest wishes for the New Year ahead!

 


Jane
Community Moderator @ Dropbox
https://dropbox.com/support

 

Heart Did this post help you? If so please give it a Like below. 
 Did this post fix your issue/answer your question? If so please press the 'Accept as Best Answer' button to help others find it.
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Questions asked in the community will likely receive an answer within 4 hours!)

View solution in original post

3 Replies 3
Highlighted

Re: Dropbox structure

Dropboxer
Hey there (@Mally), you’re right in your assumption, as a 2 GB account can't sync more than 2 GB, including the space taken up by shared folders. Because every member of a shared folder can add and modify the files in the share, this consequently takes up space in each member's account. 
 
If you’d like to avoid that, you could share a link to any folder 🔗 that resides on your account, which will merely let the recipients view or download a one-way, read-only copy. In case they need to contribute in a project or in any way send you files in return, you could send them a File Request.  (Note: I’ve also created a walkthrough on how you could go about with that here.)
 
If you’d like to collaborate on a shared folder & it’s been putting you (or your colleagues) above your allotted quota, I'd recommend following these simple steps to get some extra space on your account.
 
From there, please bear in mind that you can utilize our Selective Sync feature to save some space on your desktop, as it will let you select only the folders you want to be synced locally on this specific device, whereas all your content is safely stored on your account online. (Tip: You may also have a look at this resource here, where Jay explains matters in a bit more detail.)
 
Hopefully my post answers your questions & please do let me know my advice works for you or in case you need further assistance in any way. Have a lovely rest of your Friday & I’m sending you my warmest wishes for the New Year ahead!

 


Jane
Community Moderator @ Dropbox
https://dropbox.com/support

 

Heart Did this post help you? If so please give it a Like below. 
 Did this post fix your issue/answer your question? If so please press the 'Accept as Best Answer' button to help others find it.
 Still stuck? Ask me a question! (
Questions asked in the community will likely receive an answer within 4 hours!)

View solution in original post

Highlighted

Re: Dropbox structure

New member | Level 2

Hello

If I acept an invitation to a folder, where I have just read persmission, does this also uses Space from my Dropbox limit?

 

Highlighted

Re: Dropbox structure

Dropboxer
Your assumption is spot on (@Leony-Stk & that’s the reason why we usually recommend sharing a read-only link 🔗 if you’d like to avoid impacting your colleague’s allowance (& vice-versa)
 
Now, thinking completely out-of-the-box, if you’re using Dropbox mainly as a collaborative workspace (i.e. with your colleagues/co-students &c), I’m wondering if you've had a chance to explore Dropbox Paper & see how the options it offers work for you. (Note: I’m merely suggesting that, as there isn’t currently any space limitation there.) Please let me know if my suggestion is what you’re looking for & I’ll do my best to check back with you asap. Have a lovely week ahead until we talk again! 

 


Jane
Community Moderator @ Dropbox
https://dropbox.com/support

 

Heart Did this post help you? If so please give it a Like below. 
 Did this post fix your issue/answer your question? If so please press the 'Accept as Best Answer' button to help others find it.
 Still stuck? Ask me a question! (
Questions asked in the community will likely receive an answer within 4 hours!)

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