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Reorganizing folders with multiple sharers

Reorganizing folders with multiple sharers

DogBrush
Explorer | Level 3

I do business through Dropbox and there are many shared files and folders. So, over the years it’s become a mess as my business grew. I need to do a major reorganization. I have some folders on my main Dropbox level with project names shared with people and I also have active and inactive projects organized into folders based on the team working on the project. So, for example, I am John and my coworker Jane and I are working on several projects... “John and Jane” would be a shared folder name and there might be 10 folders and various files inside the folder that pertain to various projects. I would like to archive projects as they are completed.
Will i be unable to move documents Jane has contributed? And if I move them to an archive folder outside the share folder, I assume Jane will then lose access, right? This could be okay as the projects are closed but will I be able to move documents she created?
Any tips on this major reorganization?

1 Accepted Solution

Accepted Solutions

Re: Reorganizing folders with multiple sharers

Mark
Super User II

Hi @DogBrush 

 

You should be fine as long as you remember a few points:

  • Personally I always pause Dropbox when I do big re-organisations just so the database doesnt get corrupt. Not essential but worthwhile.
  • When moving things remember that if you take things out of a shared folder the other person loses access to it - and if you accidentally put it in to another share that other person would GET access to it. 
  • You can rename Shared Folders if you want - it changes them for YOU and nobody else. Helpful for when you get loads of Shares just called 'Shared with Bob' etc. 
  • When you restart Dropbox after you've done your moves it WILL say lots of times that you left and joined shared folders. DO NOT PANIC! It will sort itself out when it finishes reindexing. 
  • And yes, you should be able to move everything fine. 

 


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1 Reply 1

Re: Reorganizing folders with multiple sharers

Mark
Super User II

Hi @DogBrush 

 

You should be fine as long as you remember a few points:

  • Personally I always pause Dropbox when I do big re-organisations just so the database doesnt get corrupt. Not essential but worthwhile.
  • When moving things remember that if you take things out of a shared folder the other person loses access to it - and if you accidentally put it in to another share that other person would GET access to it. 
  • You can rename Shared Folders if you want - it changes them for YOU and nobody else. Helpful for when you get loads of Shares just called 'Shared with Bob' etc. 
  • When you restart Dropbox after you've done your moves it WILL say lots of times that you left and joined shared folders. DO NOT PANIC! It will sort itself out when it finishes reindexing. 
  • And yes, you should be able to move everything fine. 

 


:penguin::penguin: - :penguin: - :penguin: - :penguin:


Heart Did this post help you? If so please mark it for some Kudos below. 


:white_check_mark: Did this post fix your issue/answer your question? If so please press the 'Accept as Solution' button to help others find it.


:arrows_counterclockwise: Did this post not resolve your issue? If so please give us some more information so we can try and help - please remember we cannot see over your shoulder so be as descriptive as possible! 


 

View solution in original post

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