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Team Folders vs Shared Folders

New member | Level 2
New member | Level 2

I'm inquiring about the most efficient way to use the folders within Dropbox. I am operating off of a business account and my company has about 15 different dropbox users. We use Dropbox to monitor and track progress with our construction projects. 

When a new job starts, we create a team folder and add the specified members to the group, and then add that group to the team. This way of managing is nice because you still have the admin monitoring the job folders. However, we've noticed the ease that comes with using a shared folder, like how you can add people outside of your business. 

I guess what I'm looking for, is the best instance of when to use a Team folder and when to use a Shared folder. Their features seem to have some overlap, and I want to ensure we are being the most efficent with our business. 

Thanks!

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Re: Team Folders vs Shared Folders

Dropboxer
Dropboxer

Thanks for posting your question @annikaolsen37

To make this as simple as possible, the only thing you cannot do with Team folders, is add non team members to the top level group you share this type of folder with. Groups inlcude only team members. 

As you already know and correctly mentioned, you can add non members to shared folders instead. This means you can add not team members in the folders you have inside your Team folders. 

Shared folders do not allow you to share sublevels with different permissions. Read about this shared folder limitation here

I would be happy to advise more on sharing. Just get back to me with all your questions! 

Have a nice week! 


Fiona
Community Moderator @ Dropbox
https://dropbox.com/support


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