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See what folders a user belongs to

See what folders a user belongs to

DanKWeaver
Helpful | Level 6

As an admin, I want to be able to easily see what folders a specific user belongs to. I'd love to be a be able to go to the "Members" page, click on a user, and then see a list of all the folders they have access to. If I need to partially reduce a specific users folder access, I would currently have to click "Share" next to each folder and look through who the members were. And even then, if they belong to a folder I don't, I won't know they are on it.

I'd also like to be able to change their permission and uninvite them to those folders from that same view. So, once I've opened the "Members" page, clicked on the user, and am looking at the folders they belong to, I'd want to be able to make edits from there.

Latest Update
Walter
Dropbox Staff
This idea has been closed as it has reached the end of the Share an Idea process.
 
Thank you for your suggestion, and if you have another idea to share, please do! 
 
 
Status changed to: Closed
75 Comments
JacobRusso
Collaborator | Level 8

Please add 2 Reports or Lists for Shares and Members

 

1. Which member(s) is each Folder Shared with.

 

2. Which Folders have been shared with a Specific member.

 

I guarantee you that the entire Dropbox community would absolutely LOVE this feature and YOU for adding it! 😉

 

Best regards,

Jacob

Herve33
New member | Level 2

Hello,

Dropbox Business is a tool that has 2 main functions:
- manage files / folders

- share this data with other people

 

I find it hard to understand that the 2nd function is hardly developed. Indeed, if I create files and give rights to users, after a while I must be able to know who has access to what in my files. And with organizations that evolve, there is a need even more often to redefine rights. Today, it is impossible for me to know who accesses which folder in a simple way. At the very least, you should be able to output a list of all the files with each of the users who have access to them, in order to be able to manage this in Excel. And then of course, to be able to manage all these rights in the tool as is requested in the other posts.

 

We are happy with Dropbox, but for me, this access rights problem is blocking our use / evolution. We are therefore hesitant to change the tool, and I know a lot of colleagues who have not taken Dropbox because of that.

 

Please expand at least the simple function of being able to list folders / rights, and then other more advanced functions. I would very much like to be able to stay with you than to go elsewhere.


Thank you and good day.

ks201
Explorer | Level 4

Finally! This is good news. I consider this to be a major security flaw not having it - we have had all sorts of documents and files which we are finding are still shared with people we don't want to. I want to do a monthly review of all sharing ... 

carnet001
New member | Level 2

I want to see the current permission of every user, team member and extern, regarding the folders subfolders and files.

alivaj
Dropbox Staff

I believe that this functionality now exists: check out https://www.dropbox.com/team/admin/content/home#member_access if you want to see what access your team members have, and check out https://www.dropbox.com/team/admin/external_people?origin=members_page_card to see what access other users have

Sam R.12
Helpful | Level 5

Hi @alivaj 

I don't believe this has been resolved.  The links you provide are for dropbox business accounts only, and are related to teams functionality.  This does not extend to folders shared from private accounts, nor from what i can see would it really address what we have been asking for on here.

This has ben requested for years now, and should not be a difficult thing for Dropbox to implement.  It is shocking that they have still not addressed this very basic functional improvement request.

JacobRusso
Collaborator | Level 8

@alivaj, I totally agree with @Sam R.12,  This capability should be available to ALL users.  Essentially, if Dropbox allows "sharing" Files and Folders, then Dropbox should provide a way to track and manage those shares in a more logical and coherent way.

 

And as Sam said, this has been requested for years now, and should not be a difficult thing for Dropbox to implement.  It is shocking that they have still not addressed this very basic functional improvement request.

Emma
Community Manager

Hi all,

 

I'm happy to report that this feature is now available in the Admin Console.

You will now be able to view what content a member has access to when you navigate to Content > Member Access.

 

Thank you for sharing and supporting this idea! 

Status changed to: Delivered
JacobRusso
Collaborator | Level 8

Hi @Emma,

 

I am confused.  We are on the "Dropbox Plus - 2TB" plan.  But I don't see "Content > Member Access" anywhere.  Was this feature released for "Business" accounts only?  Because if it was, that would be really sad... and not nice at all.

 

Jacob

ks201
Explorer | Level 4

Thanks @Emma. I am pleased to see this. As I have noted, I do wish we could see files that others can view as well as the folders - is that in another place?

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64 votes received Status: Closed