cancel
Showing results for 
Show  only  | Search instead for 
Did you mean: 
Announcements
Check out the Dropbox cheat sheet for getting started in 2021 here!

Dropbox teams & admins

Got a question about your Dropbox Business account? Get help from users like you. Post a question to get started.

cancel
Showing results for 
Show  only  | Search instead for 
Did you mean: 

Access to ONLY a team Dropbox folder, NOT the entire shared folder?

Access to ONLY a team Dropbox folder, NOT the entire shared folder?

New member | Level 2

Hello,

 

We are in the midst of a company reorganization. I would like to know if there's a way to create team Dropbox folders for each department, and not have anyone but Dropbox account admins have access to the entire shared folder. For example:

 

Right now for our Dropbox Business account, we have one main shared folder that everyone has access to, including all sub-folders within the main shared folder. So, if someone in Accounting wants to go in and view/download/edit a file in a Marketing subfolder, they can do so with no restrictions.

 

We'd like to know if we can create team folders by department that only those users within that department will have access to. Marketing will have a Marketing team folder, Business Development will have a Business Development team folder, Accounting will have an Accounting team folder, etc. If a new employee is hired for the Marketing team, we'd like that person to only be able to view/downloand/access files that are within the Marketing team folder, not view or access folders in the shared folder. Only account admins will have access to all folders within the main shared folder, regardless of department. 

 

Is there a way to do this?

1 Accepted Solution

Accepted Solutions

Re: Access to ONLY a team Dropbox folder, NOT the entire shared folder?

Dropboxer
Hey @UAWildcat09, welcome to our community! 

In short, yes there is a way. You can create a team folder for each department, and then just add the appropriate groups of users to them. 
For example, you would create a group called Accounting, then create a team folder called Accounting, and add the Accounting group to the folder. During this process, if your entire team is automatically added to this new team folder, you can remove them, and add just the group(s) you want to grant access to! 

Additionally, within these team folders, you can have shared folders that you can share explicitly with single users, even ones outside your team. This can come in handy if you need to share a few files with a user temporarily. 

I hope this helps. 
Cheers! 
 
 
 

[This thread is now closed. If you have a similar or new question, you can ask here


Sanchez
Community Moderator @ Dropbox
dropbox.com/support


Heart Did this post help you? If so, please give it a Like below.
Still stuck? Ask me a question!
Tips & Tricks Find new ways to stay in flow or share your tips on how you work smarter with Dropbox.

View solution in original post

1 Reply 1

Re: Access to ONLY a team Dropbox folder, NOT the entire shared folder?

Dropboxer
Hey @UAWildcat09, welcome to our community! 

In short, yes there is a way. You can create a team folder for each department, and then just add the appropriate groups of users to them. 
For example, you would create a group called Accounting, then create a team folder called Accounting, and add the Accounting group to the folder. During this process, if your entire team is automatically added to this new team folder, you can remove them, and add just the group(s) you want to grant access to! 

Additionally, within these team folders, you can have shared folders that you can share explicitly with single users, even ones outside your team. This can come in handy if you need to share a few files with a user temporarily. 

I hope this helps. 
Cheers! 
 
 
 

[This thread is now closed. If you have a similar or new question, you can ask here


Sanchez
Community Moderator @ Dropbox
dropbox.com/support


Heart Did this post help you? If so, please give it a Like below.
Still stuck? Ask me a question!
Tips & Tricks Find new ways to stay in flow or share your tips on how you work smarter with Dropbox.

View solution in original post

Polls
Are you starting new work habits this year?

Work Smarter with Dropbox

The way we work is changing. Share and discover new ways to work smarter with Dropbox in our community.

Sound good? Let's get started.
Who's talking

Top contributors to this post

What do Dropbox user levels mean?
Need more support?