Is there a way to search for all folders/files shared with someone outside our team?

[ceg045]

We're a small company with external collaborators/consultants that come and go on a fairly regular basis. As such, we share certain files with these "outsiders." When our business relationships end, however,  we want to remove them for security purposes, but it's often hard to track down all the files on which they're shared

Is there a way to identify folders that are shared outside your team, or a way to access a master list of people (both internal and external) who are shared on files anywhere in your Dropbox?

Thank you.

[Jane · Accepted solution]

Hey @ceg045, that’s an interesting question & thanks a lot for posting us here on the matter! 

While there isn’t currently a master list of files shared with people outside of your team, you could create an Activity Log for the following actions, that would give you some hints on the files you’ve shared externally: 

	Changed a non-team member's role in a shared folder Invited non-team members to a shared folder Opened a file (non-team member) Opened a link (non-team member) Opened a folder (non-team member) Downloaded a file (non-team member) Shared a link with non-team members Joined/ Left a shared folder (non-team member)

In other words, if you quickly search for non-team on your Activity tab in the admin console, you'll get some results that'll also include Showcase/ Paper files &c. 

Hopefully my tip above addresses your initial inquiry, though do let me know here in case you need further assistance, so as to follow-up with you more closely. Enjoy the rest of your day until we talk again! 

[matt_geiger]

How can i search all Folders to find if a specific non Team member is shared to  Folders

I need to get a list to make sure they have been removed from all the possible folders they were shared too.

Thank you

Matt

[Jane]

Hey Matt (@matt_geiger), I’ve moved your post here, in order to ping you on my suggestions above. Please have a look at your convenience & let me know how my advice works for you whenever you get a chance. 

Thanks for getting in touch on our Community & happy November until we talk again!