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Stopping Users from sharing folders Internally

Stopping Users from sharing folders Internally

New member | Level 2

Is it possible for the admin of a standard Dropbox Business Account to stop users from creating folders in dropbox and sharing them with other team members? I am aware there is an option to stop sharing externally to those outside of the team but is it possible to stop sharing internally too?

Our system requires all documentation across all projects to be available to a handful of people and we have been handling this by creating a Team Folder per project and giving access to whoever needs it. Some users however circumvent this by creating their own folders and sharing them meaning there is no oversight as to who has access.

I don't want to stop people from creating their own folders for their own use, just to stop sharing them so they have no choice but to ask for a Team Folder to be created.

1 Accepted Solution

Accepted Solutions

Re: Stopping Users from sharing folders Internally

Dropboxer
Hey James (@James0192), while you can’t prevent your team members from sharing content internally at the moment, I understand the importance of this extra functionality to your workflow & I’ve made sure to pass your interest up the ladder for further consideration. Please bear in mind that our higher level technicians are collecting & tracking all similar requests to inform ongoing development of new features. 
 
From there James, it would be worth noting that you can keep track of your colleagues’ sharing actions on your end (i.e. I’m assuming that you’re the team admin) by creating an Activity Log through your admin console narrowing down the results to members/ date-range &c according to your needs. If you see that someone has been trying to bypass the pre-established specifications you’ve set for each project, you can Sign in as user on their account & move the share under the relevant Team Folder, so as to maintain things as neat as possible & keep everyone on the same page. 
 
Hopefully my tip above is-even slightly- helpful in regards to your initial inquiry however I’d happily answer any follow-up questions you may have; just let me know here & we'll take it from there. Enjoy the rest of your day until we talk again! 

 


Jane
Community Moderator @ Dropbox
dropbox.com/support

 

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1 Reply 1

Re: Stopping Users from sharing folders Internally

Dropboxer
Hey James (@James0192), while you can’t prevent your team members from sharing content internally at the moment, I understand the importance of this extra functionality to your workflow & I’ve made sure to pass your interest up the ladder for further consideration. Please bear in mind that our higher level technicians are collecting & tracking all similar requests to inform ongoing development of new features. 
 
From there James, it would be worth noting that you can keep track of your colleagues’ sharing actions on your end (i.e. I’m assuming that you’re the team admin) by creating an Activity Log through your admin console narrowing down the results to members/ date-range &c according to your needs. If you see that someone has been trying to bypass the pre-established specifications you’ve set for each project, you can Sign in as user on their account & move the share under the relevant Team Folder, so as to maintain things as neat as possible & keep everyone on the same page. 
 
Hopefully my tip above is-even slightly- helpful in regards to your initial inquiry however I’d happily answer any follow-up questions you may have; just let me know here & we'll take it from there. Enjoy the rest of your day until we talk again! 

 


Jane
Community Moderator @ Dropbox
dropbox.com/support

 

Heart Did this post help you? If so please give it a Like below. 
 Did this post fix your issue/answer your question? If so please press the 'Accept as Best Answer' button to help others find it.
 Still stuck? Ask me a question! (
Questions asked in the community will likely receive an answer within 4 hours!)

View solution in original post

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