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Basics for sharing folders

Community Manager
Here in Get Started, no question is too simple. So, let's talk about the basics of sharing folders in Dropbox!
 
How to use Dropbox shared folders
 
You can share a folder in Dropbox to give people view or edit access to that folder's contents. When you invite people to a folder in your Dropbox, it becomes a shared folder. Shared folders are added to the Dropbox accounts of each member and changes to the contents of a shared folder sync to everyone who can access it. 
 
You can invite people as viewers or editors to shared folders. People with edit access to shared folders can:
  1. View files
  2. Comment on files
  3. Edit files 

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It is possible to share a folder in Dropbox on Dropbox.com, on your phone or tablet, or on your computer.
 
On dropbox.com
  1. Sign in to dropbox.com.
  2. Hover your cursor over the folder you want to share.
  3. Click the blue Share button that appears.
  4. Enter the email addresses of people who need edit access to the folder.
  5. Select Can edit from the pull-down menu. You can also select Can view to make them a viewer.
  6. Add a message about the files and click Share.
 
On your phone or tablet
  1. Open the Dropbox app.
  2. Find the folder you'd like to share.On Android: Tap the downward arrow.
  3. On iOS: Tap the ... (ellipsis) icon.
  4. Tap Share.
  5. Enter the email addresses of the people you'd like to have edit access.
  6. Under the These People option, choose Can edit. You can also select Can view to make them a viewer.
  7. Add a message about the files and tap Send.
 
On your computer
  1. If you haven't already, install the Dropbox desktop app.
  2. Open your Dropbox folder.
  3. Right-click the folder you want to share.
  4. Select Share…
  5. Enter the email addresses of the people you want to invite.
  6. Select Can edit from the pull-down menu. You can also select Can view to make them a viewer.
  7. Add a message about the files and click Invite
 
 
With that, do you have any questions or tips about sharing folders in Dropbox?


4 Replies

Re: Basics for sharing folders

New member | Level 2

As for a follow-up question, is it also possible to share file(s) with another person by sending them a simple link to access the work ... one that may or may not allow them to edit the file(s)?  If so, would you kindly explain/describe the correct process for accomplishing this?  Thank you.

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Re: Basics for sharing folders

Community Manager

Hi @FrankSpitzig! Certainly. I recommend that you visit this help article on folder and file permissions. 

The basic steps will be as follows.

Set permissions on dropbox.com

If you’re the owner or an editor of a shared folder, you can change folder permissions. If you’re the owner of a shared file, you can add or remove people from that file.

  1. Sign in to dropbox.com.
  2. Click Files.
  3. Navigate to the file or folder you’re interested in.
  4. Hover over the file or folder and click Share.
  5. Next to the name of a member, click the dropdown and select Can edit, Can view, or Remove.
    • If you’re changing permissions on a shared file, you’ll only have the option to Remove a member

I recommend that you visit the article linked above for more information. Please let us know if you have follow up questions and we'll be happy to help!

Thanks,

Alexis


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Re: Basics for sharing folders

New member | Level 2

When you select 'can edit' does that mean they can change the look of the photos or delete them?  I only want them to be able to 'download' to their own computer.

 

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Re: Basics for sharing folders

Dropboxer
Hey there @Snaphappy,
 
That’s right, if someone has “can edit” access to a shared folder, they can edit any of the content. This also includes being able to add and delete files within the folder.
 
If you only need to give the recipient the ability to view and download the content, then I could recommend sharing instead with a shared link. You can find out more info on how to create a shared link from here.
 
Otherwise, you can share the folder and simply change the access to "Can view" with the steps @AlexisL mentioned previously.
 
Hope this helps clarify the matter - Thanks!



Daphne
Community Moderator @ Dropbox
https://dropbox.com/support


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