Take Your Search Game to the Next Level with Dropbox Dash đâš Curious how it works? Ask us here!
Integrating Dropbox Paper with Dropbox
Paper is a Dropbox product, but what's the relationship between Paper and Dropbox itself? We're here to tell you! Here are the basics... Can I access my Paper docs from Dropbox? You can access Paper by clicking the Paper tab on dropbox.com or by navigating to paper.dropbox.com. If you don't see a link for Paper and you use Dropbox Business, your team admin may have disabled Paper. Contact your admin to discuss access to Paper. Can I access my Dropbox files in Paper? While you canât directly access your Dropbox files in Paper, you can link or embed a file from your Dropbox directly in a doc (for example, an image or media file): 1. Click an empty line in your doc 2. Click the Dropbox icon 3. In the pop-up window, select the file you'd like to add to the doc. Do I need to be signed in to Dropbox to access Paper? Yes, you must be signed in to Dropbox to access Paper. If you arenât signed in to Dropbox, you are prompted to sign in when you visit the Paper homepage. Learn more about using Paper and Dropbox together here. How do you integrate Paper and Dropbox? Do you use both? If yes, how do you leverage both for your own work or to collaborate with your team?How to Use Dropbox for a Perfect Valentineâs Day
Valentineâs Day is all about showing appreciation for the special people in your life - a partner, a close friend, or a family member đ€. Whether youâre celebrating together or from a distance, Dropbox can help you make the day a tiny bit more special. Here are some fun ways to share the love đ». â€ïž Create a Shared Photo Album Gather all those adorable (and maybe slightly embarrassing) photos and videos from throughout the year into a shared Dropbox folder. Organise them into a digital scrapbook so you can relive your greatest moments đ. đ Plan a Virtual Date If you are in a long distance relationship or perhaps have pals who live far away, Dropbox can help you organise a virtual hang out. Share a playlist , a movie file or even a special dinner recipe so you can enjoy the same experience together, whether itâs a romantic date or a fun night with your besties đ€. đ¶ Create a Romantic Rewind Playlist Music sets the mood, so why not create the ultimate playlist that reflects your relationship? You can link your favourite songs on Paper and relive the moments you heard them. Whether it's slow ballads, your favorite road trip tunes, or that one song that always makes you both laugh, itâll be a soundtrack to remember đ. đ„ Gift a Personalized Slideshow Make your favourite memories shine by creating a slideshow of your best moments together. Add music, captions, and maybe even some inside jokes, because nothing makes you laugh or brings you closer than a perfectly timed meme in the middle of your sentimental montage đ€. This Valentineâs Day, use Dropbox to share love, laughter, and and a little extra joy (or romance) with the people who matter most to you. â€ïž Do you have any fun or creative ways to use Dropbox for Valentineâs Day? Let us know below đŹGet ready for school with Dropbox
Going to school is a really exciting time, whether youâre starting a brand new course, returning after a break, or taking your first steps in a new career, thereâs so much to be enthusiastic about, but also a lot of preparations to make. So, if youâre heading back to school this year, take a moment to read our guide to hitting the ground running with Dropbox. Hereâs whatâs included; Get organized Access your files when and where you need Collaborate on team projects Get familiar with Dropbox Dash Never miss a beat with Dropbox Capture Save time with Dropbox Replay Get organized If youâre taking classes this fall, or even if youâre teaching them, the best thing you could do is get yourself organized before you start. With Dropbox, this is really simple. First things first, youâre going to have a lot of files to manage so youâll need to create some sort of folder system. You could start by creating a folder for each class, then in that folder create another subfolder for each topic. Then you can sort things by file type, day of the week, priority or by whatever way makes the most sense to you. This will help you be super organized and able to find all of your important documents at the drop of a mortarboard. Have your files where you need them, when you need them With Dropbox, you can have access to all of your important files wherever and whenever you need them. So, if youâre doing a bit of last-minute cramming on the bus or find yourself needing to make some quick edits to an essay, you can do it all easily with Dropbox. All you need to do, is make all of your most important files online-only and youâll be able to access them at the touch of a button. This will also mean that these files wonât take up space on your hard drive. Collaborate on team projects Team projects are always a challenge, especially when some members of the team are a little less enthusiastic than others (thereâs always at least one). With Dropbox, you can share all of those important files with everyone in your group, so nobody has any excuses for not getting all of the materials they need. You can also use a shared Paper doc, which allows you to create to-do lists with deadlines, meaning everyone always knows exactly what they have to do and when they have to do it. As if all of that wasnât already enough to keep everyone in line, you can also see everyone's name beside their work and you can check the documentâs history to dispel any fears of phantom deletions. You can read more on becoming a Paper pro here. Get familiar with Dropbox Dash Thereâs a lot to keep track of when youâre studying. With everything from classes and lectures to remembering where you saved your latest set of notes, you could be forgiven for feeling like you need your very own personal assistant. Well, now thanks to Dropbox Dash, our AI powered universal search tool, itâs easier than ever to keep track of everything youâve got going on. Dash connects with the apps and tools you are using, meaning you can search all of your surfaces from one single place. You can even ask Dash questions and it'll give you answers with information summarized from your relevant files. Youâll also be able to create Stacks, which are bundles of information. These can include emails, files, articles, presentations, and things that folders or bookmarks normally canât group together. Never miss a beat with Dropbox Capture Dropbox Capture allows you to record your screen, camera, and microphone. This can be really helpful if you need to create video messages for group projects or any sort of collaborative work. You can also use it the record online lectures or seminars, which youâll be able to edit, watch back, and easily share with classmates. You can watch the video below to find out more about Capture. You can find out more about Capture here. Save time with Dropbox Replay If youâre studying media or video production, or even if youâve got some video based projects to work on, Dropbox Replay could seriously help you up your game. If youâre not familiar with Replay, itâs our video, image and audio review tool that allows you to mark up, comment on, and finalize projects with your tutors or classmates, completely streamlining the entire review and approval process. But thatâs not all, Replay does so much more, find out more about some of our favorite features. Will you be using Dropbox for school? Whatâs the one thing that slows you down the most when it comes to assignments, group projects, or organizing your studies? Let us know by leaving a comment below and weâll see if we can help!Conquer 2023 - here's how Dropbox can help you kickstart your year
Now that the dust has settled on the holidays, itâs time to start thinking about the year ahead. Weâre big fans of January here on the Dropbox Community Forum, itâs a great time for change, new beginnings, thinking big and getting excited for the upcoming year! Weâre sure most of you already have some sort of New Yearâs plans in place â whether itâs a simple resolution, a big lifetime event, goals that youâve set, or a plan for full global domination. Whatever way you plan to grab 2023 by the horns, weâre pretty sure youâll be able to use Dropbox to help keep your plans organized and on-track. Here are a few ways you could kickstart your year with Dropbox. Get more organized in work Personally, I want to try to organize my work day a little better and keep on top of all of my to-dos with military precision this year. Iâll be using Dropbox Paper to help me with this. Every week, Iâll create a new grid, with a column for every day of the week. Each of these columns will then have 3 rows, one for morning, one for afternoon and one for evening. Here, Iâll be making lists of everything Iâll be working on throughout the day and arranging it, depending on priority, into different days and times. This will allow me to organize my weekly workflow and make sure I keep on top of everything, from the mundane daily tasks to the big important projects. Below my weekly grid, Iâll have 2 lists, my to-dos and my deadlines. The to-dos will be for actions I take away from meetings or anything else that pops up thatâs not in my normal workflow and could otherwise go under the radar. My deadlines will be for anything at all thatâs time dependent, whether itâs attending a meeting, submitting a report or finishing up a project. Then, at the end of the week, I can collapse it down and move onto the next week, leaving me with a pretty substantial record of what Iâve been working on at any given time. Moving house Moving house is a pretty stressful experience at the best of times, add a really competitive rental market and record high rent prices (like weâre currently experiencing here in Dublin) into the mix and it gets even worse. One way to try and make this a little easier is by renting a property with a couple of housemates, but to do this takes a lot of cooperation and synchronization. If you see a house you want, you need to be ready to move on it straight away and there are a lot of documents you need to have at hand to help get ahead of the competition. Youâll need passports, payslips, references, contact details and anything else a landlord may ask for. A shared folder on Dropbox means that you and all your potential housemates can have all of these things saved in one place, with easy access, so youâre always ready to make the first move after a property viewing. You can see more of how Amy, our very own Community legend, used Dropbox when moving a couple of years ago here. Get your study on If youâre a student or planning to return to education in 2023, having all your files, study notes and assignments saved in a secure and accessible place is really important. It will make your student life a whole lot easier if you know you can pull up a document, save some notes or get a reading done on the go, no matter whether you have your PC, laptop, tablet or phone. Group projects are another challenging part of life as a student. With shared Paper docs you can make sure your entire team have access to the exact same information at all times, so thereâs no excuse for the lazy one, and thereâs always one. Document history will even ensure you never need to worry about anyone âaccidentallyâ deleting their work. Find out more about how our very own Alex used Dropbox in school here. Plan a trip For me, part of the beauty of January is planning a trip. Whether itâs a short city break or a longer trip somewhere sunny (we donât see too much of the sun in Dublin), I always organize a trip away at the start of the year. It gives me something to look forward to and can be great motivation for some of the other goals I set myself. There are a million ways to use Dropbox when planning a trip, whether itâs a list of what to pack, making an itinerary or documenting all the photos you take, you can do it all with Dropbox. If youâre planning a trip with a group, a shared Paper doc is an ideal way to make sure everyone has all the information they need. Flight times, hotel name, restaurant recommendations, anything thatâs important, simply add it to the doc and everyone will be able to find it when they need it. Youâll enjoy yourself a lot more, when you know everyoneâs on the same page. See how Dropboxâs @Susan meticulously plans her trips here. Whatever your plans for the year ahead may be, we really hope you get everything done and smash your goals. If you plan to use Dropbox to help, or if youâve found it helpful with any plans youâve made before, weâd love to hear about them so please let us know below!Notifications: calm or chaos? Tell us how you prefer to manage them
You know us, we are big fans of collaboration, but every now and then, we stumble across a topic that totally derails a meeting. While on a call, we noticed that someone on the team is walking around with over 94 unread texts, 50+ Slack notifications and a whopping 67,722 unread emails. Weâre not going to name names though but when I picked myself up from the floor, it sparked a serious debate on our team and we came to the conclusion that there are two kinds of people, those who thrive in notification calm, and those who live for notification chaos - which one are you? In the interest of honesty, I am a firm believer that a clear notification screen is the only way. I avidly unsubscribe from emails I donât want to see, I mark messages as unread so I can get back to them if needs be but I like to start my day with a clean slate. Our own Emma is a bigger fan of a well managed to-do list in Dropbox Paper, and you can read all about that right here. While it might make some peopleâs skin crawl, that means she can let her notifications pile up. Iâm not convinced, but it works for her! To augment this ever fluid list, sheâs a big fan of the Paper roundup emails and Dash to keep her on track with the many docs doing the rounds at any one time. To quote Emma herself on this, âevery so often I'll clear them, but I have yet to miss anything with my chaosâ. I also like how Drew (the CEO of Dropbox) has an OPP folder, which translates to other peopleâs priorities (or problems!)) to help manage those email notifications and understand what needs action on his part. You donât have to take my word for it, check it out here. So, we want to know - how do you manage your notifications? Clear them? Keep them? Outright ignore them? Tell us in the comments below!How have you used Dropbox lately?
So you might have seen our little exploration into how Dropboxers use Dropbox, from the small stuff like online games and to do lists, right up to the big stuff, like buying a home and sharing baby photos. In fact, Iâll be back soon to share how I recently used Dropbox to take the pain out of planning a wedding (tips and tricks incoming). Great and all as it is to hear how we use Dropbox, we want to know how you use it! Day to day, big projects, sharing files with friends and family - we want to know about it. Share in the comments below, and if your tips are truly inspiring, who knows, you might even earn the Mighty Badge and the extra space that comes with it!How we use Dropbox: Susan
You might have seen our recent post about using Dropbox to help to get the most from your vacation (and we hope you use that information!) and we are delighted to share some more tips from our own teammate, Susan. In this âHow we use Dropboxâ Susan discusses how she keeps track of her documents and photos from start to finish, from creating a Dropbox folder to store important documents, to sharing files so everyone knows the plan for the trip. Before my trip: Before I set out on holiday, I like to create a Dropbox folder for my trip. In it, I keep important documents like flight confirmations, hotel information, passports, and visas. That way, during my trip when things can tend to get chaotic or busy, I have a go-to folder where I can access all my travel-related paperwork. I also use Dropbox Paper to create itineraries that include daily schedules and lists of restaurant recommendations. I share these files on Dropbox with any friends/family that are coming on the trip with me. During the trip: Depending on the plan for the day, I will sometimes tag my friends or family members in the Paper doc itinerary and just double check weâre on the same page about the plan for the day. Itâs easier to get that information sorted before we leave the hotel so I either do it the night before or the morning of so that we donât have a moment of stopping in the middle of a busy street and being the tourists everyone hates. After the trip: And then, once I return from my trip, I like to create a subfolder and move all the photos I took while on vacation into that subfolder. Doing this helps me stay organized and save all my vacation memories in one place. It also makes it really easy to share those photos with the people from the trip - even if they donât have a dropbox account. I love these tips - especially the ones to avoid being a hated tourist! We want to know so drop your tips in the comments and who knows, we could share your tips here too! Looking for further inspiration? See how Vicker organizes team files or how Emmet uses Dropbox to organize photos - especially useful if you have lots of pictures from your vacation.Vacation tips with Dropbox
When itâs time to relax, you want to be able to really relax, and a tiny bit of preparation can make that possible. Now, nobody likes to over plan, it can ruin some of the spontaneity but here are some tips and tricks to make your vacation truly relaxing. Manage your Dropbox notifications: Now is the perfect time to look at the number of Dropbox notifications youâre getting and see which ones are truly vital while youâre off. Check out tips here on how to reduce, manage or altogether turn off your Dropbox notifications. Plan together: Chances are youâre travelling with someone, either a partner, friends, family or a combination! And no one wants to end up in an âI donât mind, whatever you want to doâ situation so why not use Dropbox to each suggest x number of ideas, and then vote? You can do this in a Dropbox Paper doc to include images, videos, descriptions and you can even tag other people to get their votes in or to answer questions. Collaboration doesnât only have to be for work! Plan in advance: Plan the perfect road trip with Dropbox Paper, or save your travel documents in a travel folder so you never have to worry again! Save maps, reservations and tickets in one folder, and make sure youâre logged in on mobile so you have access anywhere. And Iâm not saying you can do this planning in class, or a meeting that could have been an email, but⊠Get ready for your photos: A simple tip to make your trip carefree and to remember it, is to create and share the folders for photos in advance so everyone on the trip can upload their photos to the right place, and you donât have to explain where it is while youâre poolside. You can also select naming conventions in advance, to keep everything in order, no matter which phone it comes from. Are you planning on using Dropbox to remember your vacation? Tell us all of your tips and tricks below.Dropbox Basic: work outside the box
If you work with more than one person, you more than likely have needed to share a document or file to work simultaneously or receive feedback. With your Dropbox Basic account, you collaborate with friends and family and work outside of the box. Even if they do not have an account, you can still collaborate with them! Dropbox has made it easy to share files with friends and collaborate on projects. Share files with friends and family I recently learned that you can share files from Dropbox with friends or family that do not have an account. When you share a file or folder using Dropbox, the recipient receives an email with a link to the file or folder. The recipient does not need a Dropbox account to view or edit it though. Just this past week, I shared a Paper document with my sorority sister, and she was able to view and edit the file without any issue. On the file was a to-do list for the both of us and we worked together on the document. Learn more about how to add to-do list to your paper document. You can also control whether people can edit or view your files and folders when you share them and even after you share them. Edits and comments thatâs made to a shared file or folder are updated live for everyone theyâve been shared with. This allows for any changes to projects to be implemented right away and ensures everyone is on the same page. Ways to Collaborate Sharing files is usually top priority when working with others. With Dropbox apps and integrations, sharing, syncing and collaboration is made easy. Whether you are sharing a school project, presentation, bachelor trip details, or planning your 30th birthday party, it is likely that you will pass the file along to someone else for their input. As sad as this may seem, Summer vacation for students and teachers will be ending in about 1 month. The time will come during the school year where you will have to participate in the good olâ school project. The conversation of how you will collaborate to ensure everyone is working together always comes up, and you can suggest using Dropbox. With your Dropbox account, you can collaborate with your school project team members that do not have a Dropbox account. You can use word processing applications such as G-Suite and Microsoft Office Online. Learn more about how to use these integrations. This will allow for an automatic sync after each team member contributes to the project. Your Dropbox account allows you to collaborate with multiple team members from multiple locations at one time. Itâs a big year for celebrating! Gathering in large groups has finally become a norm since 2020. People have planned large parties and events to celebrate weddings and birthdays. To do this, you will likely collaborate with friends and family virtually. Donât forget that you can use Dropbox Paper to create a guest-list, or a to-do list where you can tag the other party hosts. You can even create the invites with Dropboxâs Canva integration. The beauty of using your Dropbox account for tasks like this is that you can use 3 different applications and all users can access files in one place. Things to know when collaborating When collaborating on a file, Dropbox has features that allows the file to be shared and protected when multiple people are editing. Dropbox has collaboration tools for sharing work, and guards old documents by locking the file or creating a conflicted copy. Here are some tips and tricks you can use to collaborate. Create link: Create a link with Dropbox that allows you to easily share the files with friends and teammates. To create a link: Open the Dropbox folder in File Explorer (Windows) or Finder (Mac). Right-click or command-click the file or folder you'd like to share. Click ShareâŠ. If a link hasn't been created, click Create link. The link is copied to your clipboard. Create a to-do list: When saving, sharing and collaborating on files and folders, you can add a checkbox that becomes tasks for the people you are working with. When you or someone else with permission click a checkbox, the line of text next to it is crossed out with a strikethrough. Mention someone: To notify collaborators, click the @ icon. This allows you to insert the email address or name of someone in your Dropbox contacts. The person is notified by email and their Dropbox account shows that they have been tagged in a folder. This is a helpful and easy way to communicate asynchronously. Your Dropbox Basic account is a great way to work with family and friends. Leave a comment and tell us how you use Dropbox to collaborate with family and friends!
