We’re excited to relaunch the Dropbox Replay community group! Learn more about Replay here.
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Take Your Search Game to the Next Level with Dropbox Dash 🚀✨
Hi Everyone, Are you ready to take your search game to the next level with Dropbox Dash? Dash is designed to help you find what you need, faster. Whether it’s a doc 📄, a link 🔗 you just cannot seem to find, or a message buried in one of your (many) apps 📱, Dash really makes searching feel effortless. I am sure you will have some questions… So, what are you curious about? 🤔 What would you like to learn more about? 🤗 Drop your question in the comments and we will be happy to help 👩💻 😊.
Get the best out of your Dropbox account at work as a Team Member or Admin. 👩💻
If you use Dropbox for business we want to make sure you get the most out of your plan. Whether you’re a team member or a team admin, knowing what your role lets you do (and what doesn’t) can save you a ton of time and headaches. First things first, are you a Team Member or an Admin? If you’re not sure whether you’re a team member or an admin, here is how to find out: Sign in at dropbox.com using your work email. Click your avatar (Profile pic or initials) in the top-right hand corner. Select Admin Console from the dropdown Note: If you see the Admin Console option, you have admin access; if you don’t, you are a team member. If you are an admin, you may have specific admin rights (like managing users, security or billing). To check this: In the admin console go to members Find your name and check the admin role column To understand what each role includes check it out here As a Team Member: What You Can and Can’t Do Depending on your team set-up, you might see or be able to do slightly more or less than what is listed here. Don’t worry, it’s not personal, it just means the admin sorted things to keep everything running as smooth as possible. If in doubt give your admin or team lead a nudge. What you can do: Access your Dropbox from anywhere - web, desktop app, or mobile app. Upload, rename, and organise files and folders. Share files or folders with others, set view/edit permissions. Use team folders if you’ve been granted access. Comment on files an keep track of any updates. Scan and upload documents using the mobile app. Enable camera uploads on mobile for automatic photo backup. What you can’t do: Add or remove users from the team. Change admin settings or view activity reports. Restructure team folders unless given explicit permissions. More guidance is available here in the Dropbox Team Member Learning Guide. As an Admin: What You Can and Can’t Do Just a heads-up – not all admins have the same powers! What you can do will depend on the specific admin role you've been given. What you can do (depending on your admin role): Invite or remove team members. Assign admin roles to other users. Create and manage team folders, control folder-level permissions. Set security policies – such as two-factor authentication device approvals. Monitor team activity through logs and reports. Manage billing and subscription details (if you're the Billing Admin). What you can’t do: View every file by default – Admins don’t have automatic access to user content unless it’s shared with them or in shared/team folders. Act outside your assigned role – For example, a Reporting Admin can’t manage billing or user permissions unless given that access. Need Admin Access? If you believe you should have admin permissions (e.g. to manage users, oversee content, or configure settings), you’ll need to speak to an existing admin on your team. To find out who the admins are: Go to to the admin console (if you can see it) Click Members Look under the Admin role column, This shows who holds admin rights and what type they have If you do not have access to the admin console: As a regular team member on a Dropbox Business/Teams account, you generally cannot directly see a list of admins from your own account interface. The ability to view admin roles is typically restricted to those with admin privileges who can access the Admin Console. To know who your admins are, you can: Ask your team or IT department: They can tell you who the admins are. Look for admin communications: Sometimes, admins send out team-wide messages or manage shared folders, and their names may be visible in those contexts. Check for admin labels: In some cases, when viewing shared folders or team spaces, you might see labels or notes indicating who manages them, which could hint at admin roles. Hint: Look back in your emails and see who invited you to the team - they will be a Team Admin. To wrap things up, knowing the difference between team members and admins in Dropbox can really help everyone work better together. When you understand your role and what you can do, it makes collaborating and sharing resources a breeze.How I Use Dropbox as a Community Manager 👩💻
Hi everyone, it’s Theresa here, and I’m sure you’ve seen me bopping around the Community. I am one of the Community Managers here at Dropbox, and I’d love to share how I use Dropbox on a daily basis. Now, I’m not just saying this… I have relied on Dropbox long before I worked here, but more about that later. Here are some of the ways I use Dropbox to do my job. One of my favourite tools is, of course, Dropbox Paper. It’s amazing for pulling together documents in real time. Whether I’m creating content or helping choose our Community Member of the Month, it’s truly one of the best tools for collaboration. I can easily invite teammates to jump in, edit, and leave comments directly in the document. My favourite feature has to be the ability to tag and create new documents right within the one I’m working on. As a creative, ideas can come to me suddenly - and just as quickly disappear. By simply typing “+” and adding my idea, a new document link is created instantly, so I can capture the thought and return to flesh it out later. The built-in Dropbox Screenshot tool is an absolute lifesaver for sharing visuals. I use it all the time to grab screenshots of Community feedback, social media buzz, or highlights from recent events. It adds a real spark to my reports and presentations, making it much easier for everyone to see the impact of what we’re doing. And because I share them straight from Dropbox, there’s no messing about with endless email threads or bulky attachments. Setting it up is so so easy: just head to your Dropbox preferences, go to the Backups tab, and tick the option to “Save screenshots to your Dropbox.” From then on, every time you press Command + Shift + 4 (or Print Screen on Windows), your screenshot will be saved and ready to share in seconds. Outside of work, I'm a musician. I have been using Dropbox to keep my music projects organised for so many years, it is second nature. So, I am based in Ireland, but the rest of my band are over in the Netherlands, so having a shared space where we can all work together is a massive help. I keep a folder for each song with everything we need - lyrics, demo recordings, MIDI files, staging images, and notes on the music. It means we’re all on the same page, even from different countries. By the time we get to rehearsals, we’ve already done most of the groundwork, so we can hit the ground running. The fact that we can leave comments directly on files by opening a file in Dropbox and clicking the speech bubble icon is an amazing way to keep the conversation, give feedback, or suggest changes in the one place rather than going back in forth in emails/messages. (Handy when the group chat is mostly GIFs and Memes). I hope this inspires others on using Dropbox in their work life (and also their outside work life). It for sure relieves some stress to keep that life/work balance in check.
Gardening Using Dropbox 🪴☁️
So it is the season of fresh blooms, buzzing bees, and the irresistible urge to dig your hands into the soil 🌷🌱🐝. As the days get longer and the world bursts into color 🌈, it’s time to get serious about your garden. But let’s be honest, between remembering which seeds you planted and where, tracking watering schedules, and keeping tabs on weeds, gardening can get a little chaotic 😅. That’s where Dropbox comes in, you can store all your garden plans, ideas, and inspirations in one place. Whether you’re a seasoned gardener 👩🌾 or just a seedling 🌱, here’s how Dropbox can make your gardening life easier and more fun 😄. Start a Digital Gardening Journal No more flipping through messy notebooks create a digital gardening journal using Paper to log plant progress, weather patterns, and fertilisation schedules 🌱. Take notes on what worked (or what didn’t) so that next spring, your garden is even better 🤗. Pro Tip: Type in /garden into Paper to grow your own Paper Garden 😉 . Snap 📸 Your Garden’s Glow-Up (or Grow-Up 🌱) Springtime is full of magical moments, first sprouts 🌿, vibrant blooms 🌸, and maybe even a cute ladybird 🐞 or two. Take pictures of your garden as it grows and store them in Dropbox. You’ll love looking back at how far your plants (and your skills 🌻) have come. Pro Tip: Organize photos into folders like “Spring 2025” or “Tomato Journey 🍅” for easy browsing. Save Plant Care Guides and Hacks Instead of searching the internet every time you wonder how often to water your basil 🌱 or the best way to keep squirrels 🐿️ away, save all your favorite plant care guides, articles, and PDFs in Dropbox 📂. Pro Tip: Take a photo 📸 of plant tags before they fade in the sunshine ☀️ and store them in a “Plant Info” folder. Future you will be grateful 🙌. Use Reclaim AI Reclaim AI is a really cool smart scheduling tool 📅✨ - think of it as your calendar, but even better. But it isn’t just for work, it can help you grow the garden of your dreams too 🌸🌿. Forget scribbled notes on your wall calendar 🗓️ and the ominous reminders like “Plant thing????” 😅. Here’s just one example of how you can use it to your gardening advantage to stop your plans being buried along with the tulip bulbs 🌷🧤: Head to Reclaim AI choose Habits and set up a recurring gardening task 🌸🌿. - Example: Water plants every day from 7:00 AM - 7:30 AM. Got a busy morning? No worries, Reclaim AI will automatically adjust your schedule to keep your garden happy💧. Pro Tip: Sync Reclaim AI with Google Calendar to factor in the weather! If rain is on the way, your watering task can be rescheduled so you don’t overdo it. Smart, right? 🌧️ ✨ Gardening is all about growth both for your plants and you. 🌿 Hopefully with these tips above Dropbox can help make your gardening a little bit easier and maybe even more enjoyable. 💡 But hey, we would love to hear from you. 🌷🧤 What are your go to tips and tricks for gardening? 💻✨ How do you digitise your Garden experience? Drop your thoughts below and let’s cultivate some ideas here together in the comments (see what I did there). 🌱 Happy Gardening 🌸🌿🧤.
