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mxoh's avatar
mxoh
Collaborator | Level 10
8 years ago
Solved

Dropbox Standard Plan Activity Log

Could I ask how the standard plan activity log looks like? It says up to folder level which means that we can see activities up to sub-folder levels and not file level or is it only root folder level? 

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  • Jay's avatar
    Jay
    8 years ago
    There are some differences in the logs between a Dropbox Business subscription on the Standard or Advanced/Enterprise plans.
     
    Firstly is the initial screen, you can see that Advanced allows you to immediately filter based on a file or folder:
     
    Standard log
     
    Advanced log
    ---
     
    Then there are the filter differences, note that Advanced has 17 more File filters:
     
    Standard filters
     
     
     
    Advanced filters
     
    ---
     
    I’ve listed the items visible in the Advanced log, but not the Standard log in alphabetical order:
     
    - Added a file
    - Added a folder
    - Copied a file
    - Copied a folder
    - Deleted a file
    - Deleted a folder
    - Downloaded files
    - Edited files
    - Moved a file
    - Moved a folder
    - Previewed files
    - Renamed a file
    - Renamed a folder
    - Restored a file
    - Restored a folder
    - Reverted files to a previous version
    - Rolled back file changes
     
    Hopefully this should clarify matters for you!

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  • Jay's avatar
    Jay
    Icon for Dropbox Community Moderator rankDropbox Community Moderator
    8 years ago
    There are some differences in the logs between a Dropbox Business subscription on the Standard or Advanced/Enterprise plans.
     
    Firstly is the initial screen, you can see that Advanced allows you to immediately filter based on a file or folder:
     
    Standard log
     
    Advanced log
    ---
     
    Then there are the filter differences, note that Advanced has 17 more File filters:
     
    Standard filters
     
     
     
    Advanced filters
     
    ---
     
    I’ve listed the items visible in the Advanced log, but not the Standard log in alphabetical order:
     
    - Added a file
    - Added a folder
    - Copied a file
    - Copied a folder
    - Deleted a file
    - Deleted a folder
    - Downloaded files
    - Edited files
    - Moved a file
    - Moved a folder
    - Previewed files
    - Renamed a file
    - Renamed a folder
    - Restored a file
    - Restored a folder
    - Reverted files to a previous version
    - Rolled back file changes
     
    Hopefully this should clarify matters for you!
  • mxoh's avatar
    mxoh
    Collaborator | Level 10
    8 years ago

    Jay Thanks for the info! To clarify let's say I shared a link with someone to a shared folder and he previewed and downloaded files within the folder, would the Standard Plan not be able to capture such activities of previewed and downloaded files at all? 

  • Sanchez's avatar
    Sanchez
    Icon for Dropbox Community Moderator rankDropbox Community Moderator
    8 years ago
    Hey again, 
    For shared folders and links, you’ll be able to view activity as normal, even if the user isn’t part of your team! 
    Cheers
  • mxoh's avatar
    mxoh
    Collaborator | Level 10
    8 years ago
    Thanks Sanchez and Jay for the responses! A final question though for the Standard Plan audit, there is no way to filter even by folder for the Activity? Because I was under the impression that Standard Plan filters up to folder level and Advanced Plan filters up to file level.
  • Sanchez's avatar
    Sanchez
    Icon for Dropbox Community Moderator rankDropbox Community Moderator
    8 years ago
    Hey again, mxoh, 

    I’ve just opened up our Standard account, and typed the word File in the Activity search box. There were many filter options that included the word File. Among them were: 
    • downloaded a file
    • downloaded file/folder from a link (non-team member)
    • downloaded a team member’s file/folder from a link
    So, this type of file-level activity is indeed trackable! 
    Cheers! 
  • mxoh's avatar
    mxoh
    Collaborator | Level 10
    8 years ago
    Sanchez OK now I am confused because I thought Downloaded Files are not in Standard Plan. Or is there a difference between Downloaded files and Downloaded a file? Because I pulled out my Activity of Advanced Plan and see these 2 activities counted separately.
  • Sanchez's avatar
    Sanchez
    Icon for Dropbox Community Moderator rankDropbox Community Moderator
    8 years ago
    Hey again, mxoh, 

    What Dropbox Business plan are you currently on? 

    Here’s a list of all 41 Activity filters for “File and Files” on a Standard Business account:
    1. file added to a showcase
    2. file downloaded (non-team member) from a showcase
    3. file downloaded (team member) from a showcase
    4. file in showcase viewed by non-team member
    5. file in showcase viewed by team member
    6. file removed from a showcase
    7. changed a file request
    8. deleted a file comment
    9. unliked a file comment
    10. resolved a file comment
    11. downloaded a file (non-team member)
    12. created a new file request
    13. subscribed to file comment notifications
    14. unsubscribed from file comment notifications
    15. received files via file request
    16. created a link to a file using an app
    17. restored a resolved file comment
    18. requested acces to a file (non-team member)
    19. made a file viewable only to members of the file
    20. made a file viewable only to team members with the link
    21. made a file viewable to anyone with the link
    22. added a file to their Dropbox
    23. added a file to their Dropbox (non-team member)
    24. allowed file request emails for the team
    25. enabled file request emails for everyone
    26. enabled file requests
    27. liked a file comment
    28. closed a file request
    29. copied a file to their Dropbox
    30. copied a file to their Dropbox (non-team member)
    31. disabled file requests
    32. opened a file (non-team member)
    33. Failed to delete some files remotely
    34. successfully deleted some files remotely
    35. allowed anyone to view links to files in a shared folder
    36. allowed non collaborators to view links to files in a shared folder
    37. allowed only team members to view links to files in a shared folder
    38. prevented non-team members from viewing links to files in a shared folder
    39. multiple files downloaded (non-team member) from a showcase
    40. multiple files downloaded (team member) from a showcase
    41. received files via file request
    Cheers! 
  • Pierre R.6's avatar
    Pierre R.6
    New member | Level 2
    7 years ago

    I see.  So a log is only available if you have a Business Account.  Personal accounts do not have logs or Audit Trails?

     

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