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Dropbox Standard Plan Activity Log

Dropbox Standard Plan Activity Log

mxoh
Collaborator | Level 10
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Could I ask how the standard plan activity log looks like? It says up to folder level which means that we can see activities up to sub-folder levels and not file level or is it only root folder level? 

1 Accepted Solution

Accepted Solutions

Jay
Dropbox Staff
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There are some differences in the logs between a Dropbox Business subscription on the Standard or Advanced/Enterprise plans.
 
Firstly is the initial screen, you can see that Advanced allows you to immediately filter based on a file or folder:
 
Standard logStandard log
 
Advanced logAdvanced log
---
 
Then there are the filter differences, note that Advanced has 17 more File filters:
 
Standard filtersStandard filters
 
 
 
Advanced filtersAdvanced filters
 
---
 
I’ve listed the items visible in the Advanced log, but not the Standard log in alphabetical order:
 
- Added a file
- Added a folder
- Copied a file
- Copied a folder
- Deleted a file
- Deleted a folder
- Downloaded files
- Edited files
- Moved a file
- Moved a folder
- Previewed files
- Renamed a file
- Renamed a folder
- Restored a file
- Restored a folder
- Reverted files to a previous version
- Rolled back file changes
 
Hopefully this should clarify matters for you!

Jay
Community Moderator @ Dropbox
dropbox.com/support


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View solution in original post

12 Replies 12

Jay
Dropbox Staff
Go to solution
There are some differences in the logs between a Dropbox Business subscription on the Standard or Advanced/Enterprise plans.
 
Firstly is the initial screen, you can see that Advanced allows you to immediately filter based on a file or folder:
 
Standard logStandard log
 
Advanced logAdvanced log
---
 
Then there are the filter differences, note that Advanced has 17 more File filters:
 
Standard filtersStandard filters
 
 
 
Advanced filtersAdvanced filters
 
---
 
I’ve listed the items visible in the Advanced log, but not the Standard log in alphabetical order:
 
- Added a file
- Added a folder
- Copied a file
- Copied a folder
- Deleted a file
- Deleted a folder
- Downloaded files
- Edited files
- Moved a file
- Moved a folder
- Previewed files
- Renamed a file
- Renamed a folder
- Restored a file
- Restored a folder
- Reverted files to a previous version
- Rolled back file changes
 
Hopefully this should clarify matters for you!

Jay
Community Moderator @ Dropbox
dropbox.com/support


Heart Did this post help you? If so, give it a Like below to let us know.
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mxoh
Collaborator | Level 10
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@Jay Thanks for the info! To clarify let's say I shared a link with someone to a shared folder and he previewed and downloaded files within the folder, would the Standard Plan not be able to capture such activities of previewed and downloaded files at all? 

Sanchez
Dropbox Staff
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Hey again, 
For shared folders and links, you’ll be able to view activity as normal, even if the user isn’t part of your team! 
Cheers

Sanchez
Community Moderator @ Dropbox
dropbox.com/support


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mxoh
Collaborator | Level 10
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Thanks @Sanchez and @Jay for the responses! A final question though for the Standard Plan audit, there is no way to filter even by folder for the Activity? Because I was under the impression that Standard Plan filters up to folder level and Advanced Plan filters up to file level.

Sanchez
Dropbox Staff
Go to solution
Hey again, @mxoh

I’ve just opened up our Standard account, and typed the word File in the Activity search box. There were many filter options that included the word File. Among them were: 
  • downloaded a file
  • downloaded file/folder from a link (non-team member)
  • downloaded a team member’s file/folder from a link
So, this type of file-level activity is indeed trackable! 
Cheers! 

Sanchez
Community Moderator @ Dropbox
dropbox.com/support


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mxoh
Collaborator | Level 10
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@Sanchez OK now I am confused because I thought Downloaded Files are not in Standard Plan. Or is there a difference between Downloaded files and Downloaded a file? Because I pulled out my Activity of Advanced Plan and see these 2 activities counted separately.

Sanchez
Dropbox Staff
Go to solution
Hey again, @mxoh

What Dropbox Business plan are you currently on? 

Here’s a list of all 41 Activity filters for File and Files” on a Standard Business account:
  1. file added to a showcase
  2. file downloaded (non-team member) from a showcase
  3. file downloaded (team member) from a showcase
  4. file in showcase viewed by non-team member
  5. file in showcase viewed by team member
  6. file removed from a showcase
  7. changed a file request
  8. deleted a file comment
  9. unliked a file comment
  10. resolved a file comment
  11. downloaded a file (non-team member)
  12. created a new file request
  13. subscribed to file comment notifications
  14. unsubscribed from file comment notifications
  15. received files via file request
  16. created a link to a file using an app
  17. restored a resolved file comment
  18. requested acces to a file (non-team member)
  19. made a file viewable only to members of the file
  20. made a file viewable only to team members with the link
  21. made a file viewable to anyone with the link
  22. added a file to their Dropbox
  23. added a file to their Dropbox (non-team member)
  24. allowed file request emails for the team
  25. enabled file request emails for everyone
  26. enabled file requests
  27. liked a file comment
  28. closed a file request
  29. copied a file to their Dropbox
  30. copied a file to their Dropbox (non-team member)
  31. disabled file requests
  32. opened a file (non-team member)
  33. Failed to delete some files remotely
  34. successfully deleted some files remotely
  35. allowed anyone to view links to files in a shared folder
  36. allowed non collaborators to view links to files in a shared folder
  37. allowed only team members to view links to files in a shared folder
  38. prevented non-team members from viewing links to files in a shared folder
  39. multiple files downloaded (non-team member) from a showcase
  40. multiple files downloaded (team member) from a showcase
  41. received files via file request
Cheers! 

Sanchez
Community Moderator @ Dropbox
dropbox.com/support


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Pierre R.6
New member | Level 2
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Where does one fin these logs in DropBox?

Jay
Dropbox Staff
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Hi Pierre, the activity log can be found in the admin console, though bear in mind, only the team admin on a paid Dropbox Business team can access this page.

Jay
Community Moderator @ Dropbox
dropbox.com/support


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