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Dropbox/Microsoft Co-Authoring Beta
This is a space for Dropbox users to get information on the Microsoft Co-Authoring project, ask questions of Dropbox and share ideas about Microsoft Co-Authoring.
Are there any plans to expand support to Office Volume License Users and O365 Business Basic users? We have a number of lab machines that are volume licensed and a number of freelances that are assigned O365 Basic accounts that would like to take advantage of this feature set.
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One thing our users have noticed is that in order to take advantage of the Co-Authoring ability, Word or Excel files need to be opened through File ➜ Open ➜ Dropbox (Beta) and navigating to the file. This causes Office to then display a "downloading" window and download the file even when it is already locally synced on the computer via the Desktop app. When users open up a document from the Finder, Co-Authoring is not available. Are there any plans to add the ability in the office plugin to detect when a file is already local and just open the file? Or to be able to add Co-Authoring from locally open documents? Most users have "muscle" memory to navigate to the file on their desktop/Finder and open from there vs the File➜Open menus in Office.
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I recently joined the Beta for co-authoring and received an email from Dropbox that I could join. I followed the instructions to login from Word but through the login process, it said I needed to request to be a part of the Beta again. Unsure why I received an email saying the Beta was ready for me to login but then it did not work.
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Welcome to the Microsoft co-authoring beta for Dropbox space. If you’re here, you might already know that we are looking for feedback on our new desktop co-authoring tool. Any feedback you can share with us will be invaluable as we continue to work on this experience, so you can have your say now. If that sounds interesting to you, below are some of the guidelines for how to enable co-authoring and how to report your findings.
How to Enable
To get started, add Dropbox as a Place (Windows) or Storage account (Mac). To do so:
Open Microsoft Word, PowerPoint, or Excel on your desktop.
Click File.
Click Open.
Click Add a Place (Windows) or Manage Storage Accounts (Mac).
Click Dropbox (Beta).
Log in with your Dropbox credentials.
Click Log in.
This will now add Dropbox as a location to open and save files.
Co-Authoring Requirements
You will need the following in order to use the co-authoring function:
Office 365 Business license is required
Perpetual licenses (e.g., Office 2016, 2019 etc.) are not supported.
Customers must be on a Dropbox Standard, Advanced, Business, Business Plus, or Enterprise plan.
How to Submit Bugs?
If you notice any bugs while testing, please submit them to this address: https://www.dropbox.com/support/email.
Known Issues
We’re aware of some issues already, listed below, so no need to share these ones, but if you see anything additional or have feedback on these, please report that:
Files larger than 100 MB will be slow – especially if you have many other programs open at once. You cannot open files larger than 250 MB.
If you’re collaborating with external partners (or anyone without co-authoring), they need to have co-authoring enabled to edit on web. If not, they’ll be able to open a “view-only” copy.
If there are issues opening files directly from File Explorer or Finder, please try opening files inside Office 365 apps to start co-authoring.
After adding Dropbox (Beta) - all other open Office applications should be restarted (to avoid necessity of signing-in multiple times)
OAuth flow on mobile is a bit tricky. It will try to open the Dropbox app after you enter your email. You need to hit cancel in the top left and continue the OAuth flow inside the office app
If Dropbox (Beta) is not present on mobile devices (iOS, Android) after successful sign in to Microsoft account - please restart application.
For co-authoring Word Doc on MacOS - there is some lag for live edits (by other authors) to be shown regardless of the file size. This is especially true when just starting a session.
Once users connect Dropbox storage inside Office 365 apps to enable co-authoring, Dropbox Badge will no longer be supported
Joining Beta Waitlist
If you and your team are interested in the Microsoft Co-Authoring beta, please submit this form to be added to the waiting list.
We truly appreciate you testing this beta, and please share any and all feedback with us so that we can make desktop co-authoring experience the best it can be.
Thank you for sharing your experience with us.
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This is a space for Dropbox users to get information on the Microsoft Co-Authoring project, ask questions of Dropbox and share ideas about Microsoft Co-Authoring.