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Creating locked folders that are invisible to rest of your team
When you didnt share a folder you created with the rest of your team, that folder was invisible to them before recently. now the whole team can see the folder, it just now appears as a locked folder...
i don't want the rest of my team to even see the folders that they cannot access.
how do i do this please?
Hey again jonob thanks for taking the time to write back!
I completely understand your thought process on this and get your point of view! As mentioned, I'll include all the comments in my feedback report regarding this thread.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
To try and explain the purpose of the new structure to anyone curious:
- It's essentially, grouped into two sections, the personal and Business section of your account. This completely splits everything in half and, from there, you can chose how to organise the account.
- The team space is shared with everyone on the team, so that there's structure to the team as a whole, and it focuses more on sub categorizing the team into a customizable structure depending on levels and tiers within the work environment - This helps the team be on the same page and avoids complications.
We've got a cool example on the Help Center, showing how this would look for a new team member:
So, even though the team space is accessible to the entire team, not all content is accessible, and can limited depending on what each members role is on the Business, and what content they need access to.
Admins can also choose if they'd like everone or only admins on the team to have edit-access to the top - level of the team space.
So, if you've got a Business with different departments, you would organize it somewhat like this:
Member Folder
Karina LastName (my personal space)
(I can create nested shared folders if I'd like, or keep files private - each one of my team members has their own team member folder, and no one else can see each others)Team Space
HR (shared folder)
Marketing (shared folder)
Finance Team (read only folder)
Legal (no access folder)
Management (no access folder)
If you'd like to prevent members from seeing the main department folders, you can label the top-level with generic names (turn all folders into "no access" folders, and sub-categorize all the different departments and levels of your Business.
Hope this example helps anyone experiencing any confusion, or simply wanting to get a visual understanding of what this looks like.
Happy Friday! :rainbow: :penguin:
9 Replies
Replies have been turned off for this discussion
- Sanchez
Dropbox Community Moderator
Sanchez wrote:
I believe I have the older structure and like the way it works. I am able to create multiple team folders and hide their names and access with permissions. Will I be forced to use the new structure at some point or how will that work? Thanks
- Sanchez
- Sanchez
this doesnt make any sense at all though...??
If you dont want to share a folder to your overall team, you dont want to share it - so why is dropbox creating any visual folder shared to the team relating to the folder you don't want to share with them??
Really random and very annoying as a user who wants to create private folders
- Karina
Dropbox Staff
- If you have different tiers of a business you need different sections in the Team Workspace or ability to create different groups of team workspace with different docs available in each depending on seniority. Your current model is only considering 1 tier of employee as a mass group workspace. As a company you need restricted visibility at different levels for Eg. managers, directors, finance, exec board.
- Karina
Hey again jonob thanks for taking the time to write back!
I completely understand your thought process on this and get your point of view! As mentioned, I'll include all the comments in my feedback report regarding this thread.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
To try and explain the purpose of the new structure to anyone curious:
- It's essentially, grouped into two sections, the personal and Business section of your account. This completely splits everything in half and, from there, you can chose how to organise the account.
- The team space is shared with everyone on the team, so that there's structure to the team as a whole, and it focuses more on sub categorizing the team into a customizable structure depending on levels and tiers within the work environment - This helps the team be on the same page and avoids complications.
We've got a cool example on the Help Center, showing how this would look for a new team member:
So, even though the team space is accessible to the entire team, not all content is accessible, and can limited depending on what each members role is on the Business, and what content they need access to.
Admins can also choose if they'd like everone or only admins on the team to have edit-access to the top - level of the team space.
So, if you've got a Business with different departments, you would organize it somewhat like this:
Member Folder
Karina LastName (my personal space)
(I can create nested shared folders if I'd like, or keep files private - each one of my team members has their own team member folder, and no one else can see each others)Team Space
HR (shared folder)
Marketing (shared folder)
Finance Team (read only folder)
Legal (no access folder)
Management (no access folder)
If you'd like to prevent members from seeing the main department folders, you can label the top-level with generic names (turn all folders into "no access" folders, and sub-categorize all the different departments and levels of your Business.
Hope this example helps anyone experiencing any confusion, or simply wanting to get a visual understanding of what this looks like.
Happy Friday! :rainbow: :penguin:
