Your workflow is unique đšâđ» - tell us how you use Dropbox here.
Tell Us How You Use Dropbox
No two people use Dropbox in exactly the same way. Some of you rely on it every day for work, others for school, creative projects, or keeping life organized - and we love that. Weâd love to hear how youâre using Dropbox today - is it something you use once in a while, is it part of your day to day, are there any features you canât live without? What workflows have you built that save time or reduce friction? And where do you see opportunities for us to do better? Your tips, ideas, and honest feedback really help us to make sure we can share useful tips, and they help other community members discover new ways to get more out of Dropbox too. Share your experience, favorite features, or suggestions in the comments below. Your voice truly helps shape the future of the Dropbox community đ The Dropbox Community TeamHow To Check If Your Space Is Being Used By A Shared Folder and How To Leave A Shared Folder
Shared folders are one of the easiest ways to collaborate with others while using Dropbox. Having a shared space makes everything simpler when youâre working on a project, sharing family photos or keeping your teams files all organised. But you might be wondering: Does this shared folder take up space in my Dropbox account? And what if I no longer need access - how do I leave it? Does a Shared Dropbox Folder Count Toward My Storage? It depends on how the folder was share with you and what level of access you have. Hereâs how to check: Sign in to dropbox.com and click All files. Look for folders with a two-person icon đ„ - these are shared folders. Hover over the folder name and click the ââŠâ (More) menu. Choose Share â then Settings. Youâll see one of these options: Can edit â the folders contents do take up space in your Dropbox account Can view â the folders contents donât count toward your space Tip: You can also check shared folders directly from the Dropbox desktop app - the 2 person icon works the same way there too. How to Leave a Shared Dropbox Folder I No Longer Need If you see âCan editâ and you no longer need access, itâs really easy to remove yourself from the folder. Hereâs how: Go to dropbox.com and sign in. Click Shared in the left sidebar. Find the folder you want to leave. Click the ââŠâ (More) button next to it. Select Leave folder â and confirm. Once you leave: The shared folder and its files are removed from your Dropbox. Theyâll no longer count toward your storage. Other members will still have access as usual. If you originally created the shared folder, youâll need to transfer ownership before leaving. To do that: Open the folderâs Share settings. Click the dropdown beside another memberâs name. Select Make owner â then leave the folder. That way, everyone who needs it still has access and the ownership transfers smoothly. And thatâs it! Keeping your Dropbox account organised is a simple way to make more room for what matters most - your ideas, projects and memories. If you ever change your mind and want back into a folder in the future, just ask the owner to share it with you again. Got questions about shared folders? Drop them in the comments below or visit our shared folders FAQs. How do you organise and manage your shared folders? Join the conversation and let us know!Hey Creatives! How Do You Make the Most of Dropbox?
Hey Dropbox Community, I wanted to share a delightful story that really highlights the creative ways people use Dropbox in their everyday lives, and itâs all about a business called Pound Cake Makeupđ. Imagine turning your passion into a thriving business, all while juggling the chaos of life. Thatâs exactly what the founder of Pound Cake Makeup, Camille Bell, did. Using Dropbox, she keeps her business organized - from managing product photos to sharing marketing materials and collaborating with her team, all seamlessly and from anywhere đ. Itâs a perfect example of how Dropbox is a tool that empowers creativity and entrepreneurship đĄ, no matter the size of your venture. Read more about Camilleâs Dropbox Story here. What really struck me about this story is how technology can be a game-changer for small businesses and creatives. Itâs not just about storage - itâs about connection, flexibility, and making sure your ideas and hard work can flow smoothly, even when life gets hectic. Iâd love to hear from you all: đŹ How has Dropbox helped you bring your creative projects or side hustles to life? đĄ What unexpected ways have you found to use Dropbox that made your work or personal life easier? âš If you could add one feature to Dropbox to better support your creative or business needs, what would it be? Letâs get the conversation going and inspire each other with the many ways Dropbox can support our passions and projects đšđ. Looking forward to hearing your stories and ideas.Get the best out of your Dropbox account at work as a Team Member or Admin. đ©âđ»
If you use Dropbox for business we want to make sure you get the most out of your plan. Whether youâre a team member or a team admin, knowing what your role lets you do (and what doesnât) can save you a ton of time and headaches. First things first, are you a Team Member or an Admin? If youâre not sure whether youâre a team member or an admin, here is how to find out: Sign in at dropbox.com using your work email. Click your avatar (Profile pic or initials) in the top-right hand corner. Select Admin Console from the dropdown Note: If you see the Admin Console option, you have admin access; if you donât, you are a team member. If you are an admin, you may have specific admin rights (like managing users, security or billing). To check this: In the admin console go to members Find your name and check the admin role column To understand what each role includes check it out here As a Team Member: What You Can and Canât Do Depending on your team set-up, you might see or be able to do slightly more or less than what is listed here. Donât worry, itâs not personal, it just means the admin sorted things to keep everything running as smooth as possible. If in doubt give your admin or team lead a nudge. What you can do: Access your Dropbox from anywhere - web, desktop app, or mobile app. Upload, rename, and organise files and folders. Share files or folders with others, set view/edit permissions. Use team folders if youâve been granted access. Comment on files an keep track of any updates. Scan and upload documents using the mobile app. Enable camera uploads on mobile for automatic photo backup. What you canât do: Add or remove users from the team. Change admin settings or view activity reports. Restructure team folders unless given explicit permissions. More guidance is available here in the Dropbox Team Member Learning Guide. As an Admin: What You Can and Canât Do Just a heads-up â not all admins have the same powers! What you can do will depend on the specific admin role you've been given. What you can do (depending on your admin role): Invite or remove team members. Assign admin roles to other users. Create and manage team folders, control folder-level permissions. Set security policies â such as two-factor authentication device approvals. Monitor team activity through logs and reports. Manage billing and subscription details (if you're the Billing Admin). What you canât do: View every file by default â Admins donât have automatic access to user content unless itâs shared with them or in shared/team folders. Act outside your assigned role â For example, a Reporting Admin canât manage billing or user permissions unless given that access. Need Admin Access? If you believe you should have admin permissions (e.g. to manage users, oversee content, or configure settings), youâll need to speak to an existing admin on your team. To find out who the admins are: Go to to the admin console (if you can see it) Click Members Look under the Admin role column, This shows who holds admin rights and what type they have If you do not have access to the admin console: As a regular team member on a Dropbox Business/Teams account, you generally cannot directly see a list of admins from your own account interface. The ability to view admin roles is typically restricted to those with admin privileges who can access the Admin Console. To know who your admins are, you can: Ask your team or IT department: They can tell you who the admins are. Look for admin communications: Sometimes, admins send out team-wide messages or manage shared folders, and their names may be visible in those contexts. Check for admin labels: In some cases, when viewing shared folders or team spaces, you might see labels or notes indicating who manages them, which could hint at admin roles. Hint: Look back in your emails and see who invited you to the team - they will be a Team Admin. To wrap things up, knowing the difference between team members and admins in Dropbox can really help everyone work better together. When you understand your role and what you can do, it makes collaborating and sharing resources a breeze.How I Use Dropbox as a Community Manager đ©âđ»
Hi everyone, itâs Theresa here, and Iâm sure youâve seen me bopping around the Community. I am one of the Community Managers here at Dropbox, and Iâd love to share how I use Dropbox on a daily basis. Now, Iâm not just saying this⊠I have relied on Dropbox long before I worked here, but more about that later. Here are some of the ways I use Dropbox to do my job. One of my favourite tools is, of course, Dropbox Paper. Itâs amazing for pulling together documents in real time. Whether Iâm creating content or helping choose our Community Member of the Month, itâs truly one of the best tools for collaboration. I can easily invite teammates to jump in, edit, and leave comments directly in the document. My favourite feature has to be the ability to tag and create new documents right within the one Iâm working on. As a creative, ideas can come to me suddenly - and just as quickly disappear. By simply typing â+â and adding my idea, a new document link is created instantly, so I can capture the thought and return to flesh it out later. The built-in Dropbox Screenshot tool is an absolute lifesaver for sharing visuals. I use it all the time to grab screenshots of Community feedback, social media buzz, or highlights from recent events. It adds a real spark to my reports and presentations, making it much easier for everyone to see the impact of what weâre doing. And because I share them straight from Dropbox, thereâs no messing about with endless email threads or bulky attachments. Setting it up is so so easy: just head to your Dropbox preferences, go to the Backups tab, and tick the option to âSave screenshots to your Dropbox.â From then on, every time you press Command + Shift + 4 (or Print Screen on Windows), your screenshot will be saved and ready to share in seconds. Outside of work, I'm a musician. I have been using Dropbox to keep my music projects organised for so many years, it is second nature. So, I am based in Ireland, but the rest of my band are over in the Netherlands, so having a shared space where we can all work together is a massive help. I keep a folder for each song with everything we need - lyrics, demo recordings, MIDI files, staging images, and notes on the music. It means weâre all on the same page, even from different countries. By the time we get to rehearsals, weâve already done most of the groundwork, so we can hit the ground running. The fact that we can leave comments directly on files by opening a file in Dropbox and clicking the speech bubble icon is an amazing way to keep the conversation, give feedback, or suggest changes in the one place rather than going back in forth in emails/messages. (Handy when the group chat is mostly GIFs and Memes). I hope this inspires others on using Dropbox in their work life (and also their outside work life). It for sure relieves some stress to keep that life/work balance in check.
