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NFP group with large files. Creating storage problems for committee members

NFP group with large files. Creating storage problems for committee members

frillypants
Explorer | Level 4
Go to solution

Our NFP group (an annual festival) pays for Dropbox as a place to centrally store all the files and images for the annual festival.  We are all volunteers. However, if I add all our images (currently stored in my own paid Dropbox) then the committee members with shared access have their unpaid Dropbox account storage maxed out.  What is our solution to get the photos out of my Dropbox account (they're not MY images), into the Festival's and not create havoc for those who want access to those images?    Thanks!  

1 Accepted Solution

Accepted Solutions

Megan
Dropbox Staff
Go to solution

Hi @frillypants, let's jump into this! 

 

The first question, that I'd like to ask is the plan used by your NFP. Provided it's a paid account, I'd guess that it has enough available space, in order to host these files, right? 

 

You can definitely share the content from your account, to theirs. Once that is done, they can choose to share the content with other members or not. 

 

However, a good alternative (if they don't want for others to fill their Dropbox accounts) would be to use shared links. That way people can view, and download the content without having to add it to their Dropbox account.

 

If you have any questions, let me know! 


Megan
Community Moderator @ Dropbox
dropbox.com/support


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4 Replies 4

Megan
Dropbox Staff
Go to solution

Hi @frillypants, let's jump into this! 

 

The first question, that I'd like to ask is the plan used by your NFP. Provided it's a paid account, I'd guess that it has enough available space, in order to host these files, right? 

 

You can definitely share the content from your account, to theirs. Once that is done, they can choose to share the content with other members or not. 

 

However, a good alternative (if they don't want for others to fill their Dropbox accounts) would be to use shared links. That way people can view, and download the content without having to add it to their Dropbox account.

 

If you have any questions, let me know! 


Megan
Community Moderator @ Dropbox
dropbox.com/support


Heart Did this post help you? If so, give it a Like below to let us know.
:arrows_counterclockwise: Need help with something else? Ask me a question!
:pushpin: Find Tips & Tricks Discover more ways to use Dropbox here!
:arrows_counterclockwise: Interested in Community Groups? Click here to join!

frillypants
Explorer | Level 4
Go to solution

Thanks for that.  By 'shared link',  are you referring to shared link to documents/images or to folders? 

Hannah
Dropbox Staff
Go to solution

Hey @frillypants, sorry to jump in here!

 

You can create links for both files and folders. 

 

If you're sharing multiple files with the same people, it'd be better to create links to the folders, so when clicking on the link, the recipients can access all the files in the folders without them taking up space in their accounts.

 

Just make sure to create "can view" links, as the "can edit" ones still require space.


Hannah
Community Moderator @ Dropbox
dropbox.com/support


Heart Did this post help you? If so, give it a Like below to let us know.
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frillypants
Explorer | Level 4
Go to solution

Thanks so much for jumping in.  Don't apologise!!  

I think this new understanding will help a lot!

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    frillypants Explorer | Level 4
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    Hannah Dropbox Staff
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    Megan Dropbox Staff
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