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I need advice and have questions on folder structures in Dropbox Business
Hi all -- our small organization is a long-time Dropbox user. As such, our file structure predates when Dropbox added Team folders. Currently, all shared folders and each staffer's individual folder is nested under MY folder (as I'm the admin) since that's how it used to work. I know I need to take the time to reorganize our file structure to work with team folders but had a few questions. (FYI we are currently grandfathered under an old Standard plan but I'm likely to change over to Business as it's the same price and has a few more features). I appreciate any feedback on the following questions. Can I move the existing folders out from under my folder and convert them into Teams folders, or do I have to create the equivalent Teams folder and manually move everything? Do people recommend having one main Team folder for a whole organization, and then create subfolders under it for different user groups, or do you recommend having a separate Team folder for each user group (for example, one team folder for all staff, one team folder for senior staff, or all nested together)? The "personal folder" that Dropbox Business creates -- as far as I can tell, unless I upgrade to Business Plus, I have no access to it as the admin. Which means if a staffer leaves, our organization loses anything they have stored in their personal folder? (Right now because I create a "personal" folder for them under My folder, we still retain access to those files when someone leaves). If I have no admin access, this makes me very uncomfortable as often people will save work files in their named user folder if it's something nobody else needs access to -- but it's still a work file and we want to retain it. People shouldn't be saving truly personal stuff on their work systems anyways. Is there any way to turn off the creation of this "personal folder" when you create a new user? Thank you for any advice or suggestions - I appreciate them in advance.
Option for Clients to "star" or "favorite" Images
The option for Clients to "star" or "favorite" Images in a shared folder would be insanely useful. It's surprising this still hasn't been added yet as a feature. Especially given the introduction of Replay for video feedback, and the fact that commenting already exists for photos and stars exist for internal favorites—all we need is the option for external clients to also "star" photos the way they can comment on photos. Currently, we have to use third-party programs to share photo proofs with clients just so they can select the images they want to purchase. Comments alone are too cumbersome when there's hundreds of images to go through. One tiny addition of a star would make Dropbox for photos unbeatable!Give us the ability to hide the names/emails of members in shared folders.
The hide feature for viewer visibility is strictly for link sharing. Turning off this feature still enables all members inside the folder to view each others emails and names. This is a problem for years and still no new feature added to remedy this issue. It is a HUGE issue when you have 100+ clients agents and not being able to update 100+ folders every 2nd day if a small update occurs..so adding all the emails of the different members (agents etc..) isnt possible for 1 folder only. Since they all can see who else is in the folder (which is a BIG no no)... and no we dont want to share a link..I want to be able to open dropbox, see the folder, click it, view everything, and not be able to see all the competition under the members list. simple just add an option to disable member viewing as well...more than 5 years now and counting..nothing has been done to adress this NEED from the consumer. I pray I am just so misinformed and that there is some feature or setting hiding somewhere to help with this. (8 months ago I was informed by a dropbox member (alicedropbox) that this feature is not available YET, so I hope atleast its being worked on). I am a little frustrated as this will save so much time and effort, being able to edit only one folder after each update or change.
How can share folders to a non-team member without adding them to my team?
How can I share a folder with an individual without them being added as a member to our organizations Dropbox account? I want to be able to share a folder without them being added to our team as we would then have to pay for eavh folder shared.
Duplicate Folders in Shared Dropbox - Deleting One Deletes Another
We’re experiencing an issue with our organization’s Dropbox where duplicate folders appear, and when we delete one, the other also gets deleted. Specifically, we have a main folder that contains subfolders for various reports. These subfolders were moved into the main folder (not copied), but now duplicate copies of these subfolders are also appearing outside the main folder. The strange part is that if we delete a subfolder outside the main folder, the corresponding subfolder inside the main folder is also deleted. Has anyone encountered this issue before? Any advice on how to resolve it would be much appreciated! Thank you!Will the URL of a shared empty Dropbox folder change once I upload files to it?
Hi, I am writing an important application, and have to include a URL to a Dropbox folder with images in it. I don't have time to upload the images until a few days after the application deadline (they will take a while to start the process). If in the application form I provide a link to an empty Dropbox folder, will that URL stay the same after I have uploaded the files? Also - it is requested that the Dropbox "can be accessed anonymously". How do I do that? Many thanks, CJ
