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How do you organize design files for a creative project?
Hey everyone! I’ve been working on a creative project inspired by the 7 Brew Menu and I’m using Dropbox to organize all my design assets, mockups, and images. I’m curious how other designers or marketers keep their Dropbox folders structured when working on something like a café or restaurant menu. I want to keep things neat but also easy to share with my client and teammates. Any suggestions or examples of folder setups that work well for you?Exciting news — we’ve launched the new Sync & Storage Dashboard in the Dropbox desktop app!
This dashboard makes it easier than ever to keep your files organized and your computer running smoothly. With just a click, you can: Get a real-time view of your sync status Quickly spot and resolve any syncing issues Monitor and manage how much disk space your Dropbox files are using Adjust your selective sync and storage preferences To open the dashboard, click the Dropbox icon in your taskbar (Windows) or menu bar (Mac), then select your avatar and choose Sync & storage. We’re excited for you to try it out! Please let us know your thoughts and how we can make it even better!Get the best out of your Dropbox account at work as a Team Member or Admin. 👩💻
If you use Dropbox for business we want to make sure you get the most out of your plan. Whether you’re a team member or a team admin, knowing what your role lets you do (and what doesn’t) can save you a ton of time and headaches. First things first, are you a Team Member or an Admin? If you’re not sure whether you’re a team member or an admin, here is how to find out: Sign in at dropbox.com using your work email. Click your avatar (Profile pic or initials) in the top-right hand corner. Select Admin Console from the dropdown Note: If you see the Admin Console option, you have admin access; if you don’t, you are a team member. If you are an admin, you may have specific admin rights (like managing users, security or billing). To check this: In the admin console go to members Find your name and check the admin role column To understand what each role includes check it out here As a Team Member: What You Can and Can’t Do Depending on your team set-up, you might see or be able to do slightly more or less than what is listed here. Don’t worry, it’s not personal, it just means the admin sorted things to keep everything running as smooth as possible. If in doubt give your admin or team lead a nudge. What you can do: Access your Dropbox from anywhere - web, desktop app, or mobile app. Upload, rename, and organise files and folders. Share files or folders with others, set view/edit permissions. Use team folders if you’ve been granted access. Comment on files an keep track of any updates. Scan and upload documents using the mobile app. Enable camera uploads on mobile for automatic photo backup. What you can’t do: Add or remove users from the team. Change admin settings or view activity reports. Restructure team folders unless given explicit permissions. More guidance is available here in the Dropbox Team Member Learning Guide. As an Admin: What You Can and Can’t Do Just a heads-up – not all admins have the same powers! What you can do will depend on the specific admin role you've been given. What you can do (depending on your admin role): Invite or remove team members. Assign admin roles to other users. Create and manage team folders, control folder-level permissions. Set security policies – such as two-factor authentication device approvals. Monitor team activity through logs and reports. Manage billing and subscription details (if you're the Billing Admin). What you can’t do: View every file by default – Admins don’t have automatic access to user content unless it’s shared with them or in shared/team folders. Act outside your assigned role – For example, a Reporting Admin can’t manage billing or user permissions unless given that access. Need Admin Access? If you believe you should have admin permissions (e.g. to manage users, oversee content, or configure settings), you’ll need to speak to an existing admin on your team. To find out who the admins are: Go to to the admin console (if you can see it) Click Members Look under the Admin role column, This shows who holds admin rights and what type they have If you do not have access to the admin console: As a regular team member on a Dropbox Business/Teams account, you generally cannot directly see a list of admins from your own account interface. The ability to view admin roles is typically restricted to those with admin privileges who can access the Admin Console. To know who your admins are, you can: Ask your team or IT department: They can tell you who the admins are. Look for admin communications: Sometimes, admins send out team-wide messages or manage shared folders, and their names may be visible in those contexts. Check for admin labels: In some cases, when viewing shared folders or team spaces, you might see labels or notes indicating who manages them, which could hint at admin roles. Hint: Look back in your emails and see who invited you to the team - they will be a Team Admin. To wrap things up, knowing the difference between team members and admins in Dropbox can really help everyone work better together. When you understand your role and what you can do, it makes collaborating and sharing resources a breeze.How I Use Dropbox as a Community Manager 👩💻
Hi everyone, it’s Theresa here, and I’m sure you’ve seen me bopping around the Community. I am one of the Community Managers here at Dropbox, and I’d love to share how I use Dropbox on a daily basis. Now, I’m not just saying this… I have relied on Dropbox long before I worked here, but more about that later. Here are some of the ways I use Dropbox to do my job. One of my favourite tools is, of course, Dropbox Paper. It’s amazing for pulling together documents in real time. Whether I’m creating content or helping choose our Community Member of the Month, it’s truly one of the best tools for collaboration. I can easily invite teammates to jump in, edit, and leave comments directly in the document. My favourite feature has to be the ability to tag and create new documents right within the one I’m working on. As a creative, ideas can come to me suddenly - and just as quickly disappear. By simply typing “+” and adding my idea, a new document link is created instantly, so I can capture the thought and return to flesh it out later. The built-in Dropbox Screenshot tool is an absolute lifesaver for sharing visuals. I use it all the time to grab screenshots of Community feedback, social media buzz, or highlights from recent events. It adds a real spark to my reports and presentations, making it much easier for everyone to see the impact of what we’re doing. And because I share them straight from Dropbox, there’s no messing about with endless email threads or bulky attachments. Setting it up is so so easy: just head to your Dropbox preferences, go to the Backups tab, and tick the option to “Save screenshots to your Dropbox.” From then on, every time you press Command + Shift + 4 (or Print Screen on Windows), your screenshot will be saved and ready to share in seconds. Outside of work, I'm a musician. I have been using Dropbox to keep my music projects organised for so many years, it is second nature. So, I am based in Ireland, but the rest of my band are over in the Netherlands, so having a shared space where we can all work together is a massive help. I keep a folder for each song with everything we need - lyrics, demo recordings, MIDI files, staging images, and notes on the music. It means we’re all on the same page, even from different countries. By the time we get to rehearsals, we’ve already done most of the groundwork, so we can hit the ground running. The fact that we can leave comments directly on files by opening a file in Dropbox and clicking the speech bubble icon is an amazing way to keep the conversation, give feedback, or suggest changes in the one place rather than going back in forth in emails/messages. (Handy when the group chat is mostly GIFs and Memes). I hope this inspires others on using Dropbox in their work life (and also their outside work life). It for sure relieves some stress to keep that life/work balance in check.
So long summer, hello plans
Not to scare anyone, but September is just around the corner, and we all know what that means: it's time to transition from summer fun to school and our regular routines. Whether you're a student, teacher, parent, or professional, getting organized can be a challenge. That's where Dropbox comes in! Here are some quick tips to help you use Dropbox to make the transition smooth and stress-free. Organize Your Files Let’s get those files organized. I know we say this a lot, but it matters - A LOT. And checking in regularly means it never gets out of control. After a summer of photos, projects, and maybe even some work documents, your digital life might be a bit messy. We have a few tips below but if ou want a full plan, you can read this guide on How to organize Dropbox files. Take less than an hour and you can: Create folders for different categories: school subjects, work projects, and personal files. Use descriptive names for your files and folders to make searching easier. “Pictures” is too vague to be useful, but “Rafting with the family 2024” is pretty specific and should make searching easier. Archive old files: Move last year's files to an "Archive" folder to keep your current workspace clutter-free. Or, you could be really lazy like me, and move it all to a folder called “tidy” and sort that out when you have time. Sync Across Devices You’ve heard us say it before but Dropbox allows you to access your files from any device, which is perfect for the busy school year. When you install Dropbox on all your devices: your phone, tablet, and computer, then you can; Find all your Dropbox files and folders are right there and ready to use so you can check in easily, without booting up the computer Take photos and videos using your built-in camera and save them directly to your Dropbox, which is helpful if you’ve found yourself scribbling on physical paper lately Make important files available for offline access— Dropbox will automatically upload any changes once you’re back online Share your files with coworkers via links in an email, text messaging, or another app, so everyone is in the loop, even if they’re not at their desk right now. Collaborate with Classmates and Colleagues Group projects and team tasks have many moving parts, and the one thing you should not have to worry about, is sharing files, material and access. Share folders with your project mates Everyone can upload their work, make edits, and stay updated in real-time. If you need a reminder on sharing, we’ve got you! Use Dropbox Paper for collaborative notes. It's a great tool for brainstorming sessions and meeting notes, and we have a bunch of tips to make the most of it here, and you can use the collaborative features, like to-dos and tagging, to keep your project on track! Scan and Store Important Documents No more losing track of important papers! I mean, you can still use it as an excuse if you want but we’ve got you covered. With the document scanner feature of the Dropbox mobile app, you can: - Digitise files in seconds with the camera on your mobile device. Store your syllabus, permission slips, and important notes digitally - Scan files directly to your Dropbox account - Convert existing files to scans - Save each scan securely in cloud storage. Getting back to school and real life in September doesn’t have to be a headache. With Dropbox, you can stay organized, productive, and even have a little fun along the way. Here’s to a successful and stress-free return to reality, and feel free to share your own Dropbox tips and tricks in the comments below. Let's help each other make this September the best one yet!How to Use Dropbox for a Perfect Valentine’s Day
Valentine’s Day is all about showing appreciation for the special people in your life - a partner, a close friend, or a family member 🤗. Whether you’re celebrating together or from a distance, Dropbox can help you make the day a tiny bit more special. Here are some fun ways to share the love 😻. ❤️ Create a Shared Photo Album Gather all those adorable (and maybe slightly embarrassing) photos and videos from throughout the year into a shared Dropbox folder. Organise them into a digital scrapbook so you can relive your greatest moments 💞. 💌 Plan a Virtual Date If you are in a long distance relationship or perhaps have pals who live far away, Dropbox can help you organise a virtual hang out. Share a playlist , a movie file or even a special dinner recipe so you can enjoy the same experience together, whether it’s a romantic date or a fun night with your besties 🤗. 🎶 Create a Romantic Rewind Playlist Music sets the mood, so why not create the ultimate playlist that reflects your relationship? You can link your favourite songs on Paper and relive the moments you heard them. Whether it's slow ballads, your favorite road trip tunes, or that one song that always makes you both laugh, it’ll be a soundtrack to remember 💗. 🎥 Gift a Personalized Slideshow Make your favourite memories shine by creating a slideshow of your best moments together. Add music, captions, and maybe even some inside jokes, because nothing makes you laugh or brings you closer than a perfectly timed meme in the middle of your sentimental montage 🤓. This Valentine’s Day, use Dropbox to share love, laughter, and and a little extra joy (or romance) with the people who matter most to you. ❤️ Do you have any fun or creative ways to use Dropbox for Valentine’s Day? Let us know below 💬
