Have you toggled between several applications to maintain your virtual workspace, but you still feel disorganized? Your Dropbox account serves as a hub to hold all of the files and documents that you work with daily, no matter the platformused to create them.
With your Basic Account, Dropbox makes it seamless for you to collaborate with any team member or friend using several different tools and software. As a new user to Dropbox, you should know that it will sync with applications that you are familiar with and may use daily. I use apps and integrations for organization of files, planning and to help with my personal life.
Organization of Files
Dropbox apps and integrations help with the organization of your personal files. When I think of organization for my virtual workspace, I consider labeled folders, storing various documents in one space, and being able to easily access any of my important files from multiple devices. I also consider how I can use the applications that I love with ease. There are applications and integration that help make the most of file organization, such as Dropbox for G-Suite, Dropbox for Microsoft Office, and Adobe.
With Dropbox for G-Suite, you can create, edit, and share Google Docs, Sheets, and Slides in Dropbox. This integration has saved me so much time because I no longer switch between multiple tools and instead create new Google Docs, Sheets, and Slides directly from Dropbox. Note: To use Dropbox for G Suite, the email you use for your Google account must match the email you use for your Dropbox account. Find out how to change your Dropbox email address.
Use Adobe Acrobat to create, convert, edit, protect, sign and save changes to PDFs in Dropbox. Editing a PDF just became more of a seamless process with the Adobe and Dropbox.
Microsoft Office Application
G-Suite Application
Planning
Creating a strong plan and staying consistent with follow up is often the hardest part for me in the planning process. Planning has been made easy with Dropbox Paper. I’ve used Dropbox Paper to plan events, meetings and even project proposals. The beauty of planning with Dropbox Paper is the consistent formatting, collaboration tools and the useful templates that you can access. Learn more about the templates that you can access here.
One of my personal favorite templates to use for planning, is the Project Proposal Template. This template gives you the best of several worlds.
Planning Using Paper
If your work is mostly built around meetings, tasks and presentations, here are some apps and integrations to help you.
With the Dropbox integration for moday.com you can manage work, meet deadlines, and build a culture of accountability and inclusion for your team.
Use Trello boards to plan your weekly tasks. I used Trello when I worked at a high school. On our Trello board, there were links to documents that lived on Dropbox, making it super easy to keep up with all the moving parts that went into the busy school day.
Prezi is a great program used to create presentations. When Dropbox is linked to your Prezi account, you can upload files and pictures directly from Dropbox to the Prezi presentation.
Using Dropbox files for Prezi
Personal Life
I’ve made it a point to highlight how we can use our Dropbox basic accounts to organize and plan by using applications and integrations. Dropbox is also a useful tool in personal life.
- Stay on your personal schedule with the Google Calendar and Outlook integration. Never miss a doctor’s appointment again. Learn how to add these integrations to your workflow.
- Exercise your creativity and use Canva to create beautiful graphics from your content on Dropbox. I’ve used Canva to create flyers for game night, custom menus for dinner parties and even to spruce up my instagram post.
- Virtual education is now a new norm since Covid-19 has affected the world. Explain Everything Whiteboard is a Dropbox integration that allows you to create a virtual whiteboard for your Dropbox files. Create videos, teach, and collaborate on an infinite canvas.
- Zoom was my favorite application for video conferencing during and after the pandemic. Stay connected with friends and family virtually with Zoom video call and Slack messaging.
- Automate communication using Dropbox and other applications with Zappier. Zappier will allow you the ease of sending out communication to your team or friends automatically.
Dropbox apps and integrations are used for creativity and to sync files quick and easy. In our self-guided learning library, you can explore Dropbox features at your pace. With an eye to your own work, you can pick and choose topics that help you best learn how to make the most of your Dropbox account.
