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Dropbox Basic: Work Outside the Box
If you work with more than one person, you more than likely have needed to share a document or file to work simultaneously or receive feedback. With your Dropbox Basic account, you collaborate with friends and family and work outside of the box. Even if they do not have an account, you can still collaborate with them! Dropbox has made it easy to share files with friends and collaborate on projects. Share files with friends and family I recently learned that you can share files from Dropbox with friends or family that do not have an account. When you share a file or folder using Dropbox, the recipient receives an email with a link to the file or folder. The recipient does not need a Dropbox account to view or edit it though. Just this past week, I shared a Paper document with my sorority sister, and she was able to view and edit the file without any issue. On the file was a to-do list for the both of us and we worked together on the document. Learn more about how to add to-do list to your paper document. You can also control whether people can edit or view your files and folders when you share them and even after you share them. Edits and comments that’s made to a shared file or folder are updated live for everyone they’ve been shared with. This allows for any changes to projects to be implemented right away and ensures everyone is on the same page. Ways to Collaborate Sharing files is usually top priority when working with others. With Dropbox apps and integrations, sharing, syncing and collaboration is made easy. Whether you are sharing a school project, presentation, bachelor trip details, or planning your 30th birthday party, it is likely that you will pass the file along to someone else for their input. As sad as this may seem, Summer vacation for students and teachers will be ending in about 1 month. The time will come during the school year where you will have to participate in the good ol’ school project. The conversation of how you will collaborate to ensure everyone is working together always comes up, and you can suggest using Dropbox. With your Dropbox account, you can collaborate with your school project team members that do not have a Dropbox account. You can use word processing applications such as G-Suite and Microsoft Office Online. Learn more about how to use these integrations. This will allow for an automatic sync after each team member contributes to the project. Your Dropbox account allows you to collaborate with multiple team members from multiple locations at one time. It’s a big year for celebrating! Gathering in large groups has finally become a norm since 2020. People have planned large parties and events to celebrate weddings and birthdays. To do this, you will likely collaborate with friends and family virtually. Don’t forget that you can use Dropbox Paper to create a guest-list, or a to-do list where you can tag the other party hosts. You can even create the invites with Dropbox’s Canva integration. The beauty of using your Dropbox account for tasks like this is that you can use 3 different applications and all users can access files in one place. Things to know when collaborating When collaborating on a file, Dropbox has features that allows the file to be shared and protected when multiple people are editing. Dropbox has collaboration tools for sharing work, and guards old documents by locking the file or creating a conflicted copy. Here are some tips and tricks you can use to collaborate. Create link: Create a link with Dropbox that allows you to easily share the files with friends and teammates. To create a link: Open the Dropbox folder in File Explorer (Windows) or Finder (Mac). Right-click or command-click the file or folder you'd like to share. Click Share…. If a link hasn't been created, click Create link. The link is copied to your clipboard. Create a to-do list: When saving, sharing and collaborating on files and folders, you can add a checkbox that becomes tasks for the people you are working with. When you or someone else with permission click a checkbox, the line of text next to it is crossed out with a strikethrough. Mention someone: To notify collaborators, click the @ icon. This allows you to insert the email address or name of someone in your Dropbox contacts. The person is notified by email and their Dropbox account shows that they have been tagged in a folder. This is a helpful and easy way to communicate asynchronously. Your Dropbox Basic account is a great way to work with family and friends. Leave a comment and tell us how you use Dropbox to collaborate with family and friends!Making a spooky Halloween playlist on Dropbox Paper
It’s getting really close to one of my absolute favourite times of year, Halloween. As always, I’ll be building an eerie playlist to listen to while I decorate my house with spooky stuff to entertain the trick or treaters who call at my door. Using Paper to make a playlist This year, I decided to ask some friends for help curating my playlist, to make this process a little easier I created a Halloween paper doc and shared it with everyone and asked them to add their favourite Halloween songs. Dropbox Paper has lots of features to help make your planning easier! Adding Spotify links to a Paper doc I’ll be using Spotify to make my playlist and it’s super easy for people to add a link to Spotify directly to a Paper document. Here’s how to do it Click the Insert media button on the menu bar at the bottom of the page Scroll down the left-hand side of the pop up window until you see the Spotify button Copy and paste the Spotify link and press enter Click the Add to doc button I know that not all of my friends use Spotify, but anyone else who wants to add to the doc can do so by adding a YouTube link, by using the same method, with the only difference being you choose the YouTube option on the pop up window after you click the Insert media button. Our top spooky selections So, to help get you in the mood for Spooky season 👻 here’s some of the tracks that have made their way onto this year’s Playlist so far. Tell us what you think My playlist needs your help, please let me know what you think of it so far and add links to any tracks you’d like to see added.
Create a new Paper doc from/with a Paper template file while in Dropbox online
Currently, a user can create a new (blank) Paper doc and create a new Paper template by selecting the white "+" (black background) next to the search field. It would make sense to add functionality allowing a user to create a Paper doc from/with an existing template here as well. With the recent changes to Paper, templates are not nearly as valuable, and this would restore some of the value as well as be a piece of very complementary functionality to the actions already present.
Dropbox Paper images aren't loaded on the web
Device Thinkpad X1 Carbon 2016 Operating System/Browser (if using the web) Windows 10 Dropbox App Version/Browser Version Chrome: Version 140.0.7339.185 (Offizieller Build) (64-Bit) Edge: Version 140.0.3485.94 (Offizielles Build) (64-Bit) Description Many images (~30%) in my dropbox paper document are not loading anymore. It concernc various dropbox paper files. Even if I click on the link, they do not open anymore. I am sure all of these pictures were uploaded correctly! They are usually screenshots that I have copy + paced into the document. This is very frustrating and a very big issue. I would have thought dropbox paper is more reliable! Screenshots
Sometimes my Paper document link redirects me to install the mobile app.
I don’t know if anyone cares, but using web access to Paper on my iPhone 16, I get an odd problem. If I click on a link I made to different Paper doc, I sometimes get sent to a page that says: "this doc was shared." And it says: "Get the App.” I may be making links wrong. The links in question start with a plus sign. I don't know what that means. Here's a picture.
Enable Emoji in file names.
I use emoji’s to help me find things quicker. I would like to add an emoji from the apple keyboard to the file folder name but when I click on rename and add the emoji it says “invalid folder name...the folder name contains invalid characters”. Here is an example I wish to change “Vehicles and DOT” folder to say “🚗Vehicle and DOT”
