Need to see if your shared folder is taking up space on your dropbox đŸ‘šâ€đŸ’»? Find out how to check here.

Forum Discussion

sjrd1991's avatar
sjrd1991
Explorer | Level 3
7 years ago

Monitoring file download by team members

Hi, Is there a way that I can see when and how frequently my team members have downloaded specific files from shared folders? I am planning to share valuable information with my team and I don't wa...
Download
dropbox business
Share
Lusil's avatar
Lusil
Icon for Dropbox Staff rankDropbox Staff
7 years ago
Hi there, sjrd1991. 
 
If you’ve got a Business subscription and you’re a team admin, you can find more info about all sharing-related actions, including sending a link to a file or joining a folder, or sharing a file or folder owned by a team member through your activity log. If you’re an admin or a user management admin, you also can track how data is shared inside and outside your company.
 
I also wanted to mention that if you’d like to disable downloads for shared content, you can do so if you send users a shared link to the folder/file, instead. However, users won’t be able to edit the contents of the folder/file, but only be able to view it. 
 
I hope this helped to some extent. :slight_smile:
  • sjrd1991's avatar
    sjrd1991
    Explorer | Level 3
    7 years ago

    Hi,

     

    I know where to find the information you are telling me but this is not really answering my question. I only would like to know if I can see which team member has downloaded specific files and when this has taken place.

    Is this possible?

     

    Kind regards,

    Sjoerd

    • Walter's avatar
      Walter
      Icon for Dropbox Community Moderator rankDropbox Community Moderator
      7 years ago

      In this case, all you need to do is go to your Activity tab from within your Admin Console and apply the filters you'd like to narrow your search to be so specific. I was just able to do this for specific members on my team by applying the "Downloaded files" filter (you can also determine a date range for more accurate results) - this is how it looks like (I used a file's extension for my search : .png files in this example): 

      I hope this helps to some extent Sjoerd - please let us know if you have any more questions!

      In the meantime, have a wonderful new Year sjrd1991!

      • sjrd1991's avatar
        sjrd1991
        Explorer | Level 3
        7 years ago

        Hi Walter,

         

        Thanks.

        So when I copy files from the Dropbox folder on my desktop and paste these on my local drive, is this then also considered as "downloading files"?

         

        In other words, does this specific activity then also reflect when you apply the activity filter?

         

        Regards

About View, download, and export

Node avatar for View, download, and export
Need support with viewing, downloading, and exporting files and folders from your Dropbox account? Find help from the Dropbox Community.

The Dropbox Community team is active from Monday to Friday. We try to respond to you as soon as we can, usually within 2 hours.

If you need more help you can view your support options (expected response time for an email or ticket is 24 hours), or contact us on X, Facebook or Instagram.

For more info on available support options for your Dropbox plan, see this article.

If you found the answer to your question in this Community thread, please 'like' the post to say thanks and to let us know it was useful!