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Forum Discussion
Unable to open "Online Only" files without setting them to "Local" first
A user at a company I provide IT support for just upgraded to Windows 10 Enterprise from Windows 10 Home. Upon creation of the new profile and setting up dropbox, it was noticed that the user is unab...
Hannah
Dropbox Community Moderator
Dropbox Community ModeratorHey NDR2, thanks for the nudge.
Would you mind letting me know a bit more about the issue?
Are you getting some kind of error message when double-clicking on the online-only files?
What's your computer's OS and version and which version of Dropbox are you using?
You can see the Dropbox version, by hovering over your Dropbox icon.
Hi Hannah, thanks for the reply. The OS is Windows 10 64-bit Version 22H2. The version of Dropbox is 196.4.6900. I get different error messages on different file types. Please see the attachment.
- Hannah
Thanks for the screenshots, NDR2.
Just to give some insight on why this might be happening, when you attempt to access an 'online-only' file that has been removed from your hard drive, Dropbox needs to first sync it down to the computer.
While we begin syncing the content immediately, it may take some time to completely sync and open the file.
Sync speed is impacted by the size of the file and the speed of your internet connection.
If you open the associated app that opens those files and then double-click on the online-only file, do you get these errors?
Hi Hannah
Tried that with Word and Excel files and still the same.
Hi Nancy
Here is the screenshot
- Nancy
Thanks for the screenshot! If you right click on one of the files with the grey cloud icon next to them, and choose “Make available offline”, are you able to open them normally, once their syncing icon becomes a green checkmark instead?
Yes when I change a file to “Make available offline” icon change to green tick and can open the file.
But when I change it back to "Make online-only" I cannot open the file again.
- Nancy
Thanks for giving that a go! In this case, this sounds like expected behavior.
When a file is online-only on the Dropbox app, what you’re seeing is basically a placeholder of the original file on your device. So, you’ll need to select the option to make it available offline first, before being able to open it.
Unless you’re having space issues on the device, in which case I understand the need for online-only files, you can perhaps right click on your local Dropbox folder directly, and select everything to be available offline instead. This way, you should be able to open all of your files anytime.
Could you please explain why I see my offline files/folders differently on 2 different PCs? Both PCs are Windows 10-64bit version 22H2. Thanks
PC1
PC2
- Nancy
Are you referring to the lack of syncing icons when it comes to your second computer/PC2 perhaps?
If yes, can you please check that device and let me know the syncing status and app version of Dropbox there?
Also, if you try to open one of these files, do they open normally? Have you tried restarting your computer, and no syncing icons appear still?
Yes, PC2 doesn't have any syncing icon and PC1 has a syncing icon on all files and folders. Yes, on both PCs files open normally. I restarted the PC2 multiple times but still no icons. Both PCs have Dropbox version 196.4.6900 and the syncing status "Your files are up to date"
- Nancy
Thanks for giving that a go. Did you recently have any OS upgrades on your PC2?
If not, feel free to try out these steps to make sure there aren’t other apps on your device that use the remaining overlay icons of your Windows computer (Windows has in general a limit of 15, and 4 of them are used by default by your OS). If there are more than 15, then the Dropbox icons or context menus may not show.
