Invite user to team and add them to another group

[eapen]

Hi,

With a dropbox business account, how can I add/invite a member to join the team and then assign the member toa different dropbox group and not the default one.

Thanks,

Thomas

[Nancy]

Welcome to the forum, @eapen!
 

To invite a user to join your Business team, you'll need to follow these steps. 

After that, you can add them to another group with these steps instead. 

Let me know if that helps.

[eapen]

Hi Nancy,

Thank you for your reply.

When a user is invited to join the our Business team, and when the user accepts the requests he/she gets added to the group that was created automatically . I am not able to remove a from this group other than removing him from the team membership which does not make sense.

How do i overcome this situation?

Thanks and Regards,

Eapen Thomas

[Jay]

Hi @eapen, by default, there is always a group with all members of the Dropbox Business team, and it cannot be modified. This is to make it easy to add all members of the team to specific folders. 

If you want the user to just be a member of a new group, you'll need to invite them to a new group. To restrict access to folders, you can create a group with the other members only, and then add that group to those folders, and remove the 'Everyone in' group. This will remove the new member's access to those folders. 

You can also use the restrict access feature if you wish.

[eapen]

Thanks Jay for the reply.

You had written in your reply

"If you want the user to just be a member of a new group, you'll need to invite them to a new group."

Can you please advise on how to invite a user to a new group.

Thanks,

Eapen Thomas

[Walter]

Hey @eapen, sorry to jump in, but I just wanted to mention that you can add this user - once they're on-boarded to the team - to a new group as outlined here like Nancy mentioned.

Let us know if you have any other questions, Thomas. 

[eapen]

Hello @Walter , thank you for your response.

To clarify, I won't have the initial ability to directly invite or add a user to a new group right away. However, once the user has joined the platform, I'll be able to include them in both a new group and the default group they initially joined.

Here's the plan I'll follow in that case

1. Establish distinct groups with limited membership privileges.

2. Exclude the default group from the primary folder.

3. Grant the necessary folder access to the respective groups.

Thanks,
Eapen Thomas

[Jay]

Hi @eapen, that's the correct method on how to restrict access to folders. Separate groups with differing privileges allows you to assign those groups to specific folders to whatever they need to see.

The 'Everyone at' group could still be used for 'generic information; folders, like company rules, safety protocols, and the like, which all staff need to follow regardless of their level.

[eapen]

Hi @Jay , Thanks for the reply.

When i share a folder with a group, is there a way i can stop the email notification being sent to the members in the group.

I do not want to sent to the members email notification each time a folder is shared since most of the folders are already shared.

Thanks,

Eapen Thomas

[Jay · Accepted solution]

Currently, it wouldn't be possible to prevent the email notifications being sent out when they are added to a shared folder.